Contracts Compliance Analyst Full

Sao Paulo, Brazil

WRI Brazil is looking for a professional to work as a Contracts Compliance Analyst to support the Restaura Biomas Program, a project developed in partnership with Conservation International as a partner agency of the Global Environment Facility (GEF). WRI Brazil acts as the executing agency, while the Ministry of Environment (MMA) is the governmental partner, contributing to the implementation of the National Policy for Native Vegetation Recovery (PROVEG). The program aims to meet the requirements and objectives aligned with WRI Brazil's strategy and the Union for Restoration.

Restaura Biomas is part of the Integrated Ecosystem Restoration Program, a global GEF initiative covering 20 countries and with over 200 million dollars allocated to ecological restoration.

This person will be responsible for executing and monitoring purchasing and contracting processes, ensuring compliance with internal policies, donor guidelines, and applicable legal norms. They should technically support the stages of the acquisition process for goods and services, focusing on procedural and documentary validation, contributing to the efficiency, integrity, and transparency of operations. They will work in collaboration with technical, legal, financial areas, and suppliers, contributing to cost control, quality, and the fulfillment of institutional objectives. The role involves close collaboration with support teams such as legal and financial.

Main activities and/or responsibilities

• Execute and validate contracting processes, from the request to the formalization of the contract (purchasing planning, market research, evaluation and selection of service providers and suppliers), ensuring compliance with institutional policies and donor requirements.
• Verify the adherence of Terms of Reference (ToR), Quotation Requests (RfQ), Proposal Requests (RfP), and comparison and evaluation matrices with internal and donor norms, policies, and guidelines.
• Analyze risks associated with contracts and suggest preventive or corrective measures.
• Support, monitor, and execute the annual purchasing plan for projects, by conducting contracting requests, dissemination, proposal evaluation, and support in selection processes, in accordance with operational guidelines and policies and the specificities of external clients (donors, partners, stakeholders).
• Participate in the stages of proposal analysis and selection, together with the project's technical team and external partners.
• Support and train technical teams of external partners regarding purchasing and acquisition norms and practices.

Contract Monitoring and Service Provision

• Monitor contract execution, ensuring that deadlines, deliverables, and contractual conditions are met.
• Support the analysis of accountability documents and contractual deliverables.

Relationship with Suppliers and Internal Teams

• Support internal teams on contracting and compliance procedures.
• Support the process of selecting and evaluating suppliers, based on technical, legal, and reputational criteria.
• Assist in maintaining an updated and structured registry of suppliers, partners, and contracts.

Governance, Risks, and Good Practices

• Contribute to the construction and continuous improvement of purchasing and contracting workflows and manuals.
• Support internal and external audits related to acquisition and service provision processes.
• Promote good practices of ethics, integrity, and transparency in the processes under their responsibility.

Required Qualifications

• Graduation in Administration, Public Policy Management (bids and public notices) or related areas;
• Experience in processes and procedures of purchasing, contracting, internal audit, preferably in the non-profit sector or projects funded by international public organizations;
• Knowledge of compliance standards, internal control, bids, public notices, and contract management;
• Familiarity with international donor regulations (GEF, UN, multilateral banks, etc.) is a plus;
• Proficiency in management tools such as Excel, ERPs, and Power BI – will be a plus;
• Good analytical capacity, organization, proactivity, and attention to detail;
• Intermediate English.

Salary and Benefits:

• Salary compatible with experience and qualification
• 40 hours/week
• Transportation voucher
• Meal/food voucher on Caju Card
• Quality of Life and Well-being Program
• Birthday Day Off
• Life insurance
• Hybrid work model
• Recess between Christmas and New Year