Department Assistant M/F

16 Minutes ago • All levels

Logistics

Job Description

The Department Assistant will be located at the Limours site, a major radar excellence center. Responsibilities include organizing meetings, managing visitor requests, overseeing external personnel, tracking employee imputations, arranging travel, processing expense reports, creating and monitoring purchase requests, managing office supplies, and collaborating with other assistants to ensure secretarial continuity. The role requires experience in team assistance for at least 50 people, proficiency in office tools, autonomy, rigor, proactivity, good interpersonal skills, and a strong sense of organization.

Must Have:

Experience in team assistance of at least 50 people
Agility in using IT tools and office tools (Excel, Word, Powerpoint)
Autonomy, rigor, proactivity, and good interpersonal skills
Sense of organization and follow-up of treated subjects
Setting up meetings: room reservation, equipment, breaks, lunches
Managing visitor requests on site
Managing service provider personnel: preparation for arrival, reception, extension of services
Monitoring and reminders of employee imputations
Organizing employee travel
Managing employee expense reports
Creating and following up on purchase requests, processing receptions
Managing stocks of office, IT, and hot beverage supplies
Managing equipment loans for meetings
Handling work requests
Collaborating effectively with other Assistants to ensure secretarial continuity

Perks:

An attractive compensation package
Continuous skills development: training courses, internal academies and communities
An inclusive, benevolent environment that respects employee balance
Recognized societal and environmental commitment

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Let's build a future of trust together

Thales is a global high-tech leader specializing in three sectors: Defense & Security, Aeronautics & Space, and Cyber & Digital. It develops products and solutions that contribute to a safer, more environmentally friendly, and more inclusive world. The Group invests nearly 4 billion euros per year in Research & Development, particularly in key innovation areas such as AI, cybersecurity, quantum, cloud technologies, and 6G. Thales has nearly 81,000 employees in 68 countries.

Our commitments, your benefits

Success driven by our technological excellence, your experience, and our shared ambition
An attractive compensation package
Continuous skills development: training courses, internal academies, and communities
An inclusive, benevolent environment that respects employee balance
Recognized societal and environmental commitment

Your daily life

Located 20 minutes from the Paris-Saclay technology hub, the site is one of the largest centers of excellence for surface radars. We contribute to developing, designing, integrating, and testing air surveillance radars dedicated to detecting and identifying targets.

Assisting employees in the Development department includes the following missions:

Setting up meetings: room reservation, equipment, breaks, lunches at the Club
Visitor requests on site
Management of service provider personnel: preparation for arrival, reception, extension of services
Monitoring and reminders of employee imputations
Organization of employee travel
Management of their expense reports
Creation and follow-up of purchase requests, realization of receptions
Management of stocks of office, IT, and hot beverage supplies
Management of equipment loans for meetings
Work requests
Effective collaboration with other GMR Assistants, especially during holidays, to ensure secretarial continuity