Duty Manager
Job Summary
Job Description
The Duty Manager is responsible for overseeing daily operations, ensuring a smooth workflow, and maintaining high standards within the hospitality sector. Key duties include reviewing logbooks, checking equipment, maintaining a professional appearance, and reporting to supervisors. The role involves monitoring employee performance, providing training, and handling guest complaints effectively. The Duty Manager will implement operational standards, follow emergency procedures, and manage shift responsibilities. They will also prepare for daily arrivals, ensure VIP room readiness, and coordinate with departments like housekeeping and F&B. Financial tasks such as cashiering, foreign exchange, night audits, and guest settlements are also part of the role. Additionally, the Duty Manager will manage online guest reviews, attend meetings, and motivate the team to participate in hotel programs and upsell services. Training new staff and maintaining courtesy call sheets are also expected.
Must have:
- Experience in a similar hospitality role
- Strong leadership and communication skills
- Proficiency in hotel management software (e.g., Opera, PMS)
- Ability to handle guest complaints and solve problems
- Fluent in English (spoken and written)
- Ability to work under pressure and manage shifts
1 skill required
Job Details
Job Description
- Review and update the logbook.
- Check equipment and work setups.
- Maintain a smart appearance, be well-groomed, and keep a friendly, cheerful disposition at all times.
- Oversee daily operations and ensure smooth workflow.
- Report regularly to supervisors or the night manager (if on shift).
- Monitor employee performance and provide coaching and necessary training.
- Handle guest complaints, take immediate action to ensure satisfaction, and inform the manager when needed.
- Implement and coordinate OSM (Operational Standards Manual) procedures in line with the company’s values and core behaviors.
- Follow emergency procedures, including fire and first aid protocols.
- Be fully aware of daily activities and have knowledge of the hotel's products and facilities.
- Ensure that the panic report is printed at least twice during the shift.
- Prepare for daily arrivals, including room allocation and handling special guest requests.
- Ensure VIP rooms are ready, communicate with housekeeping and F&B, and handle all related tasks prior to VIP arrival.
- Take responsibility for the shift, ensuring support for the reception team and resolving issues promptly.
- Perform check-in and check-out for VIP guests and Accor members during work hours.
- Lead and motivate the team to participate in hotel programs such as Circle M and Cherish to meet monthly goals.
- Monitor online guest reviews (Tripadvisor, Booking.com, etc.), investigate issues, and respond accordingly.
- Attend important meetings, such as credit and revenue meetings, when requested.
- Manage financial tasks like cashiering, foreign exchange transactions, night audits, and guest settlements upon departure.
- Provide smooth, friendly service to guests and respond promptly to requests and inquiries.
- Handle walk-in reservations and process phone reservations when the reservations department is closed.
- Issue guest room key cards and ensure effective security measures.
- Check the Paymaster daily and provide feedback to the Rooms Division Manager.
- Encourage the team to upsell rooms and breakfast daily, sharing results and feedback.
- Train new reception staff and ensure that Opera V9 is used for system training.
- Maintain a daily courtesy call sheet, sharing feedback and actions with the manager.
- Coordinate with various departments (Front Office, Housekeeping, F&B), especially with the General Manager, regarding VIP and important guests.
- Carry out any additional tasks assigned by the management during working hours.
- Perform duties in accordance with Mövenpick Hotels & Resorts’ core behaviors: Trust, Relationship, Entrepreneurship, and Drive.
- Assist other hotel departments when needed during duty hours.
Qualifications
- Experience in a similar role within hospitality.
- Strong leadership and communication skills.
- Proficient in hotel management software (e.g., Opera, PMS).
- Ability to handle guest complaints and solve problems efficiently.
- Fluent in English (spoken and written)
- Ability to work under pressure and manage shifts, including weekends and holidays.
Similar Jobs
Looks like we're out of matches
Set up an alert and we'll send you similar jobs the moment they appear!
Similar Skill Jobs
Looks like we're out of matches
Set up an alert and we'll send you similar jobs the moment they appear!
Jobs in Kochi, Kerala, India
Looks like we're out of matches
Set up an alert and we'll send you similar jobs the moment they appear!
Similar Category Jobs
Looks like we're out of matches
Set up an alert and we'll send you similar jobs the moment they appear!
