Engineering Coordinator - Fairmont the Red Sea

The Engineering Coordinator supports the Engineering Department by providing administrative, reporting, and coordination services. This role ensures effective communication, timely workflow, regulatory compliance, and adherence to safety and environmental standards. Key responsibilities include maintaining records, preparing maintenance schedules, compiling reports, coordinating team logistics, assisting the Director of Engineering, and managing vendor interactions. The coordinator also handles procurement, inventory, safety documentation, and supports sustainability initiatives, ensuring the department operates smoothly and efficiently.

Must Have

• Maintain well-organized records of work orders, maintenance logs, permits, safety files, inspection reports, and departmental documentation.
• Prepare, update, and circulate preventive maintenance schedules for all equipment and facilities.
• Compile and submit daily, weekly, and monthly engineering reports, dashboards, and KPIs.
• Coordinate team attendance, timekeeping, and shift rosters.
• Assist the Director of Engineering with preparing meeting agendas, minutes, presentations, and departmental updates.
• Act as a communication conduit between engineering, internal departments, and external vendors.
• Schedule, track, and follow up on vendor and contractor visits, inspections, and service reports.
• Assign and update work orders in the CMMS; ensure accurate data entry and timely closure.
• Respond to internal maintenance requests and ensure timely escalation and follow-up.
• Maintain inventory of spare parts, tools, and consumables; raise purchase requests as needed.
• Liaise with Procurement on quotations, POs, deliveries, and invoice follow-ups.
• Monitor supplier timelines and ensure proper documentation.
• Ensure all engineering safety documentation, permits, and compliance checklists remain current.
• Coordinate safety trainings, certification schedules, and toolbox meetings.
• Record and report incidents and near-misses; assist with safety audits and emergency drills.
• Track and update energy, water, and waste data for environmental performance reporting.
• Support departmental energy-saving initiatives and Environmental Management System (EMS) compliance.
• Promote sustainability awareness within the Engineering team.
• Minimum of 2 years’ experience in a coordinator or administrative role within engineering, facilities, or hospitality.
• Strong proficiency in MS Office, especially Excel, Word, and Outlook.
• Strong organizational and time-management abilities.
• Effective written and verbal communication skills.
• Fluency in English required.
• Highly detail-oriented with strong organizational skills.
• Excellent coordination and multitasking capabilities.
• Strong communication and interpersonal skills.
• Proactive, reliable, and solution-oriented.
• Able to work collaboratively within a diverse team environment.
• Meticulous and highly accurate in numerical data and report preparation.
• Proven ability to meet stringent deadlines in a high-pressure environment.
• Possesses the highest ethical standards regarding financial controls and confidentiality.
• Excellent interpersonal skills for dealing effectively with departmental heads and external auditors.
• Experience in project coordination, scheduling, and document control during pre-Opening stages.
• Experience in pre-opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with Luxury standards.

Good to Have

• Diploma or degree in administration, engineering, or related discipline preferred.
• Familiarity with maintenance systems (CMMS, FCS, Opera Engineering Module) is an advantage.
• Basic knowledge of engineering processes, hotel systems, and technical terminology.
• Understanding of safety and environmental standards in hospitality is a plus.
• Arabic or additional languages preferred.
• Flexibility to work weekends, evenings, or holidays as needed.
• Understanding of Ultra-Luxury guest expectations and brand alignment.

Job Purpose:

The Engineering Coordinator supports the smooth and efficient functioning of the Engineering Department by delivering high-quality administrative, reporting, and coordination services. The role ensures effective communication, timely workflow, regulatory compliance, and the consistent upholding of safety and environmental standards.

Primary Responsibilities:

Administrative & Coordination Support

• Maintain well-organized records of work orders, maintenance logs, permits, safety files, inspection reports, and departmental documentation.
• Prepare, update, and circulate preventive maintenance schedules for all equipment and facilities.
• Compile and submit daily, weekly, and monthly engineering reports, dashboards, and KPIs.
• Coordinate team attendance, timekeeping, and shift rosters.
• Assist the Director of Engineering with preparing meeting agendas, minutes, presentations, and departmental updates.
• Act as a communication conduit between engineering, internal departments, and external vendors.

Vendor & Work Order Management

• Schedule, track, and follow up on vendor and contractor visits, inspections, and service reports.
• Assign and update work orders in the CMMS; ensure accurate data entry and timely closure.
• Respond to internal maintenance requests and ensure timely escalation and follow-up.

Procurement & Inventory

• Maintain inventory of spare parts, tools, and consumables; raise purchase requests as needed.
• Liaise with Procurement on quotations, POs, deliveries, and invoice follow-ups.
• Monitor supplier timelines and ensure proper documentation.

Safety & Compliance

• Ensure all engineering safety documentation, permits, and compliance checklists remain current.
• Coordinate safety trainings, certification schedules, and toolbox meetings.
• Record and report incidents and near-misses; assist with safety audits and emergency drills.

Sustainability & Environmental Reporting

• Track and update energy, water, and waste data for environmental performance reporting.
• Support departmental energy-saving initiatives and Environmental Management System (EMS) compliance.
• Promote sustainability awareness within the Engineering team.

Qualifications

Knowledge & Experience:

• High school diploma required; diploma or degree in administration, engineering, or related discipline preferred.
• Minimum of 2 years’ experience in a coordinator or administrative role within engineering, facilities, or hospitality.
• Strong proficiency in MS Office, especially Excel, Word, and Outlook.
• Familiarity with maintenance systems (CMMS, FCS, Opera Engineering Module) is an advantage.
• Strong organizational and time-management abilities.
• Effective written and verbal communication skills.
• Basic knowledge of engineering processes, hotel systems, and technical terminology.
• Understanding of safety and environmental standards in hospitality is a plus.
• Fluency in English required; Arabic or additional languages preferred.
• Flexibility to work weekends, evenings, or holidays as needed.

Competencies:

• Highly detail-oriented with strong organizational skills.
• Excellent coordination and multitasking capabilities.
• Strong communication and interpersonal skills.
• Proactive, reliable, and solution-oriented.
• Able to work collaboratively within a diverse team environment.

Additional Information

• Attention to Detail: Meticulous and highly accurate in numerical data and report preparation.
• Time Management: Proven ability to meet stringent deadlines in a high-pressure environment.
• Integrity: Possesses the highest ethical standards regarding financial controls and confidentiality.
• Communication: Excellent interpersonal skills for dealing effectively with departmental heads and external auditors.
• Understanding of Ultra-Luxury guest expectations and brand alignment.
• experience in project coordination, scheduling, and document control during pre-Opening stages.
• Experience in pre-opening is a must.
• A proactive, anticipatory approach with a strong sense of ownership and accountability.
• Impeccable grooming and personal presentation aligned with Luxury standards.