Executive Assistant

How You’ll Make an Impact

As the Executive Assistant to the President of MarTech, Data & Services and some members of the leadership team (Direct Reports of the President), you will play a critical role in driving efficiency, ensuring seamless operations and high-level support. You will thrive in a collaborative setting, acting as a representative of the executive team with the utmost professionalism and reliability. Daily, you will engage with senior executives across various departments, adjusting procedures to meet departmental goals and providing critical support to the President's leadership team.

What you’ll achieve

• Calendar Management: Manage complex calendars to optimize time management and productivity.
• Inquiry Screening: Evaluate, assess and prioritize incoming inquiries, exercising discretion in handling sensitive information.
• Meeting Coordination: Oversee the logistics and coordination of internal and external meetings.
• Travel Arrangements: Organize complex domestic and international travel itineraries with precision.
• Event Organization: Manage all aspects of planning internal and external events, from catering to transportation.
• Expense Processing: Process invoices and T&E expense claims, ensuring policy adherence and timely submission.
• Onboarding/Offboarding: Facilitate onboarding and offboarding processes, including equipment and system setup.
• Communication: Draft and edit professional communications for a range of internal and external audiences.
• Document Management: Maintain departmental documents, including organizational charts and executive bios.
• Proactive Support: Independently manage regular activities and anticipate potential issues.
• Presentation Preparation: Assist in preparing and refining spreadsheets and presentations for client meetings.
• Leadership Team Support: Provide comprehensive support to the President's leadership team.

Who You Are

• At least five years of administrative experience.
• Exceptional organizational skills and attention to detail.
• Proven ability to handle confidential matters with discretion and sound judgment, particularly in interactions with senior executives.
• Strong interpersonal, written, and oral communication skills.
• Proficiency in Microsoft Office Suite.
• Professional telephone etiquette and ability to manage competing priorities, including high-level calendar management.
• Preferred Qualifications:
• Experience supporting at the Managing Director level (or equivalent) or above.
• A college degree is a plus.

Click here to view how Epsilon transforms marketing with 1 View, 1 Vision, 1 Voice.

Additional Information

When You Join Us, We’ll Create Something EPIC Together

Epsilon is a global data, technology and services company that powers the marketing and advertising ecosystem. For decades, we’ve provided marketers from the world’s leading brands the data, technology and services they need to engage consumers with 1 View, 1 Vision and 1 Voice. 1 View of their universe of potential buyers. 1 Vision for engaging each individual. And 1 Voice to harmonize engagement across paid, owned and earned channels.

Epsilon’s comprehensive portfolio of capabilities across our suite of digital media, messaging and loyalty solutions bridge the divide between marketing and advertising technology. We process 400+ billion consumer actions each day using advanced AI and hold many patents of proprietary technology, including real-time modeling languages and consumer privacy advancements. Thanks to the work of every employee, Epsilon has been consistently recognized as industry-leading by Forrester, Adweek and the MRC. Epsilon is a global company with more than 9,000 employees around the world.

Epsilon has a core set of 5 values that define our culture and guide us to create value for our clients, our people and consumers. We are seeking candidates that align with our company values, demonstrate them and make them meaningful in their day-to-day work:

• Act with integrity. We are transparent and have the courage to do the right thing.
• Work together to win together. We believe collaboration is the catalyst that unlocks our full potential.
• Innovate with purpose. We shape the market with big ideas that drive big outcomes.
• Respect all voices. We embrace differences and foster a culture of connection and belonging.
• Empower with accountability. We trust each other to own and deliver on common goals.

Because You Matter

As an Epsilon employee, you deserve perks and benefits that put you, your family and your finances first. Our benefits encompass a wide range of offerings, including but not limited to the following:

• Time to Recharge: Flexible time off (FTO), 15 paid holidays
• Time to Recover: Paid sick time
• Family Well-Being: Parental/new child leave, childcare & elder care assistance, adoption assistance
• Extra Perks: Comprehensive health coverage, 401(k), tuition assistance, commuter benefits, professional development, employee recognition, charitable donation matching, health coaching and counseling

Epsilon benefits are subject to eligibility requirements and other terms.

Epsilon is an Equal Opportunity Employer. Epsilon’s policy is not to discriminate against any applicant or employee based on actual or perceived race, age, sex or gender (including pregnancy), marital status, national origin, ancestry, citizenship status, mental or physical disability, religion, creed, color, sexual orientation, gender identity or expression (including transgender status), veteran status, genetic information, or any other characteristic protected by applicable federal, state or local law. Epsilon also prohibits harassment of applicants and employees based on any of these protected categories. Epsilon will provide accommodations to applicants needing accommodations to complete the application process. Please reach out to LeaveofAbsence@epsilon.com to request an accommodation.

For San Francisco Bay and Los Angeles Areas: Epsilon will consider for employment qualified applicants with criminal histories in a manner consistent with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and San Francisco Police Code Sections 4901-4919, commonly referred to as the San Francisco Fair Chance Ordinance. Applicants with criminal histories are welcome to apply.

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