Facilities Finance Specialist

This Facilities Finance Specialist position at Illumina's San Diego HQ supports operational excellence through robust financial analysis, budgeting, and reporting, ensuring compliance with corporate policies. The role involves managing financial systems, assisting with audits, and providing key insights for cost efficiency and strategic decisions. It requires preparing complex financial spreadsheets, overseeing invoices, developing annual budgets, and tracking departmental spending to drive continuous improvement within the Facilities organization.

Must Have

• Prepare and manage complex financial spreadsheets, ensuring accurate data analysis.
• Oversee invoices and accounts payable, applying global purchasing policies.
• Develop annual budgets and manage accrual processes by analyzing historical results.
• Track, manage, and report on annual budgets, purchase orders, and invoicing.
• Provide advanced metric reporting on departmental spending, highlighting discrepancies.
• Collaborate with Regional Procurement on supplier updates, contracts, and purchase orders.
• Support site and regional projects with financial oversight, monitoring spending and budget impacts.
• Contribute to OpEx and CapEx budget creation, ensuring alignment with organizational goals.
• Analyze and interpret financial aspects of contracts, including SOWs and amendments.
• Manage time effectively to meet financial reporting deadlines and prioritize workload.
• Lead and collaborate with internal and external partners, ensuring financial compliance.
• Identify opportunities for financial process improvements, recommending new procedures.
• Maintain expert understanding of technologies used in financial and operational processes.

Good to Have

• Experience in SAP
• Experience in Ariba
• Experience in PowerApps

Perks & Benefits

• Access to genomics sequencing
• Family planning
• Health insurance
• Dental insurance
• Vision insurance
• Retirement benefits
• Paid time off

Basic Function and Scope of the Position

This position, under the Facilities organization, is based at the Illumina San Diego HQ campus with remote responsibilities as assigned at other sites. The role supports operational excellence through strong financial analysis, budgeting, and reporting, while ensuring compliance with corporate policies and regulatory standards. Key responsibilities include managing financial systems, supporting audits, and providing actionable insights to drive cost efficiency and strategic decision-making.

Tasks and Responsibilities

• Prepare and manage complex financial spreadsheets, ensuring accurate data analysis to identify trends, variances, and actionable conclusions.
• Oversee invoices and accounts payable, applying global purchasing policies and ensuring compliance with financial controls.
• Develop annual budgets and manage accrual processes by analyzing historical results, performing variance analysis, identifying trends, and recommending improvements.
• Track, manage, and report on annual budgets, purchase orders, and invoicing, ensuring accurate financial reporting to functional budget owners
• Provide advanced metric reporting on departmental spending, highlighting discrepancies and escalating issues as needed.
• Collaborate with Regional Procurement on supplier updates including but not limited to onboarding, contracts, purchase order process and updates ensuring financial accuracy and compliance.
• Support site and regional projects with financial oversight, partnering with Finance and Facilities to monitor spending and budget impacts.
• Contribute to OpEx and CapEx budget creation, providing substantial input and ensuring alignment with organizational goals.
• Analyze and interpret financial aspects of contracts, including SOWs, and amendments, to ensure fiscal responsibility.
• Manage time effectively to meet financial reporting deadlines and prioritize workload for critical accounting tasks adapting to changing financial requirements, expediting activities to ensure timely completion of budgetary and invoicing processes.
• Lead and collaborate with internal and external partners, ensuring financial compliance and cost-effective delivery of operational and site services.
• Identify opportunities for financial process improvements, recommending new procedures and driving optimization initiatives.
• Maintain expert understanding of technologies used in financial and operational processes to enhance reporting and analysis.
• All listed tasks and responsibilities are deemed as essential functions to this position; however, business conditions may require reasonable accommodation for additional tasks and responsibilities as needed.

Preferred Educational and Experience Background

• Requires bachelor’s degree or related experience
• Must have 2-5 years of related experience or equivalent work experience.
• Experience in SAP, Ariba and PowerApps a plus
• Advanced skills in Microsoft Excel, Outlook, PowerPoint and Word
• Excellent communication and presentation skills
• Ability to multi-task in a fast-paced environment
• Able to do physical labor for periods of time.
• Confidence to take delegated tasks and ask questions for clarification

The estimated base salary range for the Facilities Finance Specialist role based in the United States of America is: $74,900 - $112,300. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.

We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission. Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process. If you require accommodation to complete the application or interview process, please contact accommodations@illumina.com. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.