Front Desk Admin

For over 30 years, Beghou Consulting has been a trusted adviser to life science firms. We combine our strategic consulting services with proprietary technology to develop custom, data-driven solutions that allow life sciences companies to take their commercial operations to new heights. We are dedicated to client service and offer a full suite of consulting and technology services, all rooted in advanced analytics, to enhance commercial operations and boost sales performance.

Purpose of Job

You’ll be part of a fast-growing, dynamic team that’s making an impact in an pharma & life sciences industry. You’ll have the opportunity to drive meaningful change in HR operations, contribute to process improvement, and work alongside passionate colleagues in an innovative environment.

If you are detail-oriented, have a strong understanding of HR operations, and thrive in a fast-paced environment, this role is a perfect fit for you!

We'll trust you to:

• Admin Responsibilities
• Lead, manage, and continuously optimize day-to-day office operations and administrative functions including office upkeep, security protocols, and efficient facilities maintenance
• Compliance with all local laws such as – waybill, licenses for signages, display of minimum mandatory notices, etc.
• Maintain the Utility Bill Tracker for the zone capturing all the details such as bill date, due date, amount, bill received date, bill processed date and payment date
• Maintain organized records, reports, MIS and filing systems.
• Manage petty cash and basic bookkeeping tasks
• Handle procurement of office supplies and vendor management.
• Taking care of all printing and stationery needs
• Oversee the continuous operation, timely payment of bills and optimization of all essential utilities and systems: electricity, air conditioning (AC), fire safety systems, CCTV, and access control systems.
• Client & Event management
• Travel & Logistics Coordination
• Organize international travel, including itineraries, visa documentation, support in agenda planning and expense reconciliation for Senior leadership team.
• Monitor costs and expenses to assist in budget preparation
• Liaise with IT, HR, Finance, Beghou Hyderabad office for operational work
• Collaborate and closely coordinate with the Hyderabad team for receiving laptops/joining kits etc.
• Expense & Reimbursement Coordination for senior leadership

• HR Responsibilities
• Support onboarding processes for new employees, ensuring a seamless transition into the organization
• Maintain employee records and HR databases, ensuring accuracy and confidentiality.
• Support employee engagement initiatives and assist in organizing training and development programs.
• Ensure HR Processes like offboarding, transfer, internal mobility etc. are executed effectively and consistently.
• Handle administrative tasks related to HR functions, including payroll support and benefits administration.
• Ensure compliance with labor laws and regulations

You'll need to have:

• 2-4 years of Experience in a similar role
• Previous experience in a similar role in a fast-paced environment.
• Bachelor’s degree in human resources, Business Administration, or a related field.
• Proven experience Front Office Executive / HR Admin.
• Familiarity with HR software and Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and confidentiality.
• Ability to work well in a team and independently.

What you should know:

• We treat our employees with respect and appreciation for both their contributions and their individuality.
• We value our employees' diverse talents and abilities, fostering a supportive, collaborative, and dynamic work environment that encourages professional and personal growth.
• You will have the opportunity to collaborate with and learn from colleagues at all levels of the organization, promoting teamwork and success in every project.
• We have had steady growth throughout our history because the people we hire are committed not only to delivering quality results for our clients but also to becoming leaders in sales and marketing analytics.