HR Operations Co-op

About This Role

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.
• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.
• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance
• A work environment where all employees are valued, respected and safe
• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions
• Recognition, professional development, advancement and having fun!

Summary

The HR Operations Co-Op is responsible for executing high-volume, process-driven tasks that support core HR operations. This role requires strong attention to detail, consistency, and a service-oriented mindset to ensure smooth processes. The HR Operations Support works within structured guidelines and partners with cross-functional teams to deliver timely and accurate HR support.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supports day to day HR operational needs through timely execution of transactional tasks. These activities ensure employee records and system data are initiated accurately.

• Provide support for daily HR operational needs, ensuring accuracy and timeliness of data and processes
• Monitor/Manage shared communication channels and respond to inquiries in a timely manner
• Schedule interviews and coordinate candidate logistics
• Maintain accurate and complete employee records and documentation, including repository updates
• Send out first day communications such as confirmation emails, manager calendar invites and new hire surveys to ensure smooth employee experiences
• Contribute to compliance efforts by supporting audits and related reviews as needed
• Other duties as needed

Qualifications and Education Requirements

• Must be enrolled in an accredited bachelor's degree (or higher level) college/university program
• Must have a minimum GPA of 3.0
• Required to work between 15-29 hours a week
• Ability to handle and prioritize multiple, competing assignments in a dynamic environment, with the ability to be extremely flexible and adaptable
• Must be detail oriented
• Demonstrated ability to effectively communicate – verbal & written – at all levels of the organization.
• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

• Ability to multi-task as required
• Proficient in Microsoft Office

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

• Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Ability to operate a personal computer, communicate via telephone, and give oral presentations
• This position is required to work in the office

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at hrops@caemilusa.com

Position Type

COOP-Student (Fixed Term)

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.

All for building a safer, smarter world

Welcome to CAE! As a global leader in Civil Aviation and Defense & Security across 40 countries, we advance together as One CAE, fueled by thousands of passionate individuals operating in a culture where everyone can thrive. We hold ourselves accountable for building an inclusive community at every level, and our comprehensive benefits support you professionally and personally.

Together, we are All For shaping a future where safety, sustainability, and inclusivity lead the way. Join us and be part of something bigger—where your impact reaches beyond CAE and helps shape the world of tomorrow.

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