Office Assistant

Barracuda Networks Ltd is seeking an experienced Office Assistant for their Reading, UK office. This pivotal role involves providing comprehensive administrative support to the local leadership team and managing travel and event planning for on-site Sales VPs. The successful candidate will be crucial in ensuring the smooth day-to-day running of the office, driving business efficiency through dedicated office support and administrative duties. The ideal candidate is an independent, self-starter who demonstrates sound judgment, discretion, and a collaborative approach to maintaining office operations and interfacing with local landlords and vendors.

Must Have

• 3+ years’ experience in Office Assistant, leadership support, and travel/event planning.
• Self-driven, results-oriented, positive, and proactive attitude.
• Strong focus on delivering excellent service to internal and external stakeholders.
• Ability to deliver high-standard operational and administrative support and service in a fast-paced, dynamic office environment.
• Excellent written and spoken communication skills.
• Ability to keep information confidential with strong attention to detail.
• Proficiency with Microsoft Office tools or related software.
• Reception duties, meeting and greeting all visitors, ensuring they are correctly logged.
• Proactive management of front-of-house, meeting rooms and hot desk.
• Assisting with travel bookings (flights, hotels, trains, taxis, parking, etc.) for all EMEA employees.
• Monitoring and replenishing office supplies.
• Managing health and safety as well as fire regulations within the office.
• Managing and assisting with organizing social events and team bonding activities, including monitoring and entering of expenses in the budget tracker.

Perks & Benefits

• A team where you can voice your opinion, make an impact, and where you and your experiences are valued.
• Internal mobility with opportunities for cross-training and the ability to attain your next career step within Barracuda.
• Equity, in the form of non-qualifying options.

Description

Job ID 26-371

Envision yourself at Barracuda

We know a diverse workforce adds to our collective value and strength as an organization. Barracuda Networks is proud to be an employer that complies with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity regardless of race, gender, religion, sex, sexual orientation, national origin, or disability.

Barracuda Networks Ltd is recruiting for an experienced Office Assistant for our Reading, UK office while providing administrative support of local leadership team and travel & event planning for on-site Sales VPs. This is a key member of the UK team whose role to ensure the smooth running of our office on a day-to-day basis.

You will help drive the efficiency of our business by providing office support and administrative duties. This role will involve coordinating across multiple organizations and supporting a large team onsite in our UK office.

This role requires an independent self-starter who serves as an ambassador and demonstrates sound judgment and establishes a foundation of loyalty through behaviors that inspire trust.

The ideal candidate understands the importance of confidentiality and discretion while simultaneously communicating context to stakeholders. In addition, the ideal candidate is a hands-on team player working to ensure that the office is well maintained, interfacing with local landlords and vendors.

You should enjoy being a collaborative team member, helping to keep the office running smoothly and coordinating with local landlords and vendors as part of day-to-day operations.

What you’ll be working on

Office Management responsibilities will include but are not limited to:

• Reception duties, meeting and greeting all visitors, ensuring they are correctly logged.
• Proactive management of front-of-house, meeting rooms and hot desk.
• Create a positive and welcoming environment for staff and visitors.
• Assist with travel bookings (flights, hotels, trains, taxis, parking, etc.) for all EMEA employees.
• Monitor and replenish office supplies.
• Manage health and safety as well as fire regulations within the office.
• Manage and assist with organizing social events and team bonding activities, including monitoring and entering of expenses in the budget tracker.

What you bring to the role

• 3+ years’ experience of a combination of Office Assistant and Support of Local Leadership team and Travel and Event Planning.
• Self-driven, results oriented with a positive and pro-active attitude.
• Strong focus on delivering excellent service to internal and external stakeholders.
• The ability to deliver a high standard of operational and administration support and service in a fast-paced, dynamic office environment.
• Excellent communication skills both written and spoken.
• Ability to keep information confidential with a strong attention to detail.
• Proficient with Microsoft Office tools or related software.

What you’ll get from us

A team where you can voice your opinion, make an impact, and where you and your experiences are valued. Internal mobility – there are opportunities for cross training and the ability to attain your next career step within Barracuda. In addition, you will receive equity, in the form of non-qualifying options.

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