Office Coordinator

Position

Office Coordinator

Location

Kraków, Wielicka 28b/c

About us:

PHINIA: Advancing sustainability today, powering a cleaner tomorrow.

PHINIA is an independent, market-leading, premium solutions and components provider with over 100 years of manufacturing expertise and industry relationships, with a strong brand portfolio that includes DELPHI®, DELCO REMY® and HARTRIDGE™. With over 12,500 employees across 43 locations in 20 countries, PHINIA is headquartered in Auburn Hills, Michigan, USA.

At PHINIA, we Provide fuel systems, electrical systems, and aftermarket products and solutions of the highest quality — developed and manufactured responsibly — that are designed to enhance efficiency and reduce the environmental impact of vehicles, industrial machinery, and other applications. In doing so, we contribute to a cleaner tomorrow, treat our people and surrounding communities with respect, and hold ourselves accountable to robust ethical standards.

Our Culture

PHINIA promotes and cultivates an inclusive culture and diverse perspectives, strives to maintain its reputation for excellence, thrives on the power of collaboration, and fosters the development of our talented employees. We believe in making a positive impact through our business and actions, and we take our collective responsibility seriously.

Career Opportunities

We believe in building a brighter tomorrow for our employees as well as our customers and encourage you to learn about our long history, strong culture, new technologies, and future vision. We offer a strong local presence and interesting global opportunities. Join us on this shared journey toward a brighter tomorrow.

Key Responsibilities

• Ensuring the efficient operation of the reception and office
• Registering and handling incoming and outgoing correspondence
• Supervising document circulation, maintaining company records, and archiving them
• Organizing meetings, conferences, and events, gathering offers, and liaising with suppliers
• Purchasing office supplies and collaborating with the procurement department
• Supporting company purchases (small electronic devices, business phones, etc.)
• Cooperating with other Phinia branches and service providers working for Phinia in Kraków
• Preparing presentations (organizational charts, office maps, information boards)
• Coordinating access (mailing groups, badges/entry permissions)
• Managing parking spaces (liaising with the administrator, assigning spaces)
• Ensuring the confidentiality of information
• Maintaining office equipment in good condition and order
• Providing ongoing administrative support

What we’re looking for

• Communicative proficiency in English (both written and spoken)
• Practical experience with MS Office
• Highly developed interpersonal and communication skills
• Self-discipline, strong sense of responsibility, and initiative
• Excellent organizational skills and ability to work under time pressure
• Experience in a coordination/multitasking role is required

Nice to Have

• Higher education is preferred
• Familiarity with graphic design tools such as Canva

What we offer

• Private Medicover medical care for the employee and his family
• Possibility to join the PZU insurance
• Competitive salary, adequate to skills and experience
• Co-financing for holidays, Christmas gifts for employees’ children
• Opportunity to professional growth and personal development in an international environment
• Ability to implement own ideas and solutions
• Possibility to develop and participation in trainings
• Interesting career in a leading, world-recognized company

What we believe

• Product Leadership - Innovation that brings value to our customers
• Humility - Seeking out diverse perspectives and working collaboratively
• Inclusivity - Recognizing our differences makes us stronger; we are bold and intentional
• Net-Zero - Committed to energy efficiency, waste reduction and beneficial reuse
• Integrity - Taking responsibility for our decisions and doing what is right
• Accountability - Taking ownership of our actions and driving results

Safety

You will consistently hear us say Safety First! We are committed to continually improving our strong safety performance supporting the health and wellness of our employees!

We also believe employee health and safety is everyone’s responsibility. We encourage safety learning and collaboration to help employees understand and follow applicable safety policies, standards, and procedures and identify opportunities to minimize or eliminate risk. Work is expected to be conducted in a manner that stresses the importance of preventing incidents and illnesses, including attending all required safety meetings and trainings. It is expected that all incidents, near misses, and unsafe conditions are immediately reported to the direct manager, Human Resources, or Safety Representative.

Equal Employment Opportunity

PHINIA is an equal employment opportunity employer such that all qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity/expression, national origin, disability or protected veteran status.

No Unauthorized Referrals from Recruiters & Vendors

Please note that PHINIA does not seek or accept unsolicited resumes or offers from third party recruiters or staffing agencies associated with any published or unpublished employment opportunities. Any unsolicited information sent to PHINIA will be considered as unencumbered and free from any fee or charge whatsoever. Only members of our Human Resources Team have the authority to engage or authorize recruiting services, which must be agreed upon before the unsolicited resume or offer is received.

Advancing sustainability today, powering a cleaner tomorrow. Join us on this shared journey to a brighter tomorrow. For more information about PHINIA, please visit www.phinia.com.

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Career Scam Disclaimer:  PHINIA makes no representations or guarantees regarding employment opportunities listed on any third-party website.  To protect against career scams, job applicants should take the necessary precautions when interviewing for and accepting employment positions allegedly offered by PHINIA. Applicants should never provide their national ID numbers, birth dates, credit card numbers, bank account information or other private information when communicating with prospective employers or responding to employment opportunities online. Job applicants are invited to contact PHINIA through PHINIA’s website to verify the authenticity of any employment opportunities.