Office Manager / Editorial Assistant
Job Summary
Job Description
WebMD is seeking a proactive and well-organized Office Manager/HR Assistant to support editorial, medical education, accounting, HR, and office management operations. This multi-faceted role requires strong organizational skills, attention to detail, and the ability to coordinate with various teams and external stakeholders. Key responsibilities include supporting the daily publishing workflow, liaising with freelance contributors, formatting visuals, managing balance requests for medical education sessions, tracking registrants, handling administrative processes for payroll and benefits, managing office supplies, repairs, and service contracts, and processing invoices. Fluency in French and English is required.
Must have:
- High school diploma or equivalent
- 2+ years administrative/back-office experience
- Proficient in Microsoft Office Suite
- Strong multitasking abilities
- Excellent organizational skills
- Proactive mindset
- Discretion and confidentiality
- Ability to manage multiple tasks
- Strong communication skills
- French and English fluency
Good to have:
- Additional education in business administration
8 skills required
Job Details
Description
WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.
Job Description
We are looking for a proactive and well-organized Office Manager/ HR assistant to support our editorial, medical education, accounting, HR, and office management operations. This is a multi-faceted role requiring strong organizational skills, attention to detail, and the ability to coordinate with various teams and external stakeholders.
This position is based in Paris, France.
Key Responsibilities
Editorial Support :
Support the daily publishing workflow across platforms and liaise with freelance contributors and partners.
- Publish news and newsletters daily (via Aspen and NLB)
- Format visuals and support editorial platforms
- Coordinate with freelancers and Aspen team
- Handle basic project management and copyright-related admin
DPC – Continuing Medical Education :
Coordinate and track the administrative process for medical education sessions.
- Create templates and manage balance requests
- Track registrants and manage follow-up requests
- Maintain DPC tracking tools and send participation reminders
Accounting : Manage day-to-day financial administration, payment processes, and data entry.
Human Resources :
Support core HR processes including payroll preparation, benefits, and administrative follow-up.
- Prepare salary data and send pay slips
- Track absences, manage benefits (meal vouchers, insurance)
- Handle freelance access and follow training registrations
Office Management (for France and Belgium) :
Ensure smooth day-to-day operations across two office environments.
- Order supplies, coordinate repairs, manage service contracts
- Follow up on internal communications and logistics
- Process invoices and phone bill breakdowns (Mediquality, Belgique)-
- Track facility tickets and supplier accounts
Qualification :
- High school diploma or equivalent; additional education in business administration or related field is a plus
- 2+ years of experience in an administrative or back-office role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment
- Languages: French and English
Required Skills :
- Strong multitasking abilities
- Excellent organizational skills
- Proactive mindset and ability to anticipate needs
- Discretion and respect for confidentiality
- Ability to manage and prioritize multiple tasks across departments
- Strong communication skills
- Comfortable working with cross-functional and international teams
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About The Company
The WebMD Health Network includes WebMD, Medscape, MedicineNet, eMedicine, RxList, WebMDRx, Medscape Education, Frontline Medical Communications, MedSims, MediQuality, QxMD, Vitals.com, Jobson Healthcare, and WebMD Magazine. WebMD and our network of sites and mobile applications for consumers help them take an active role in managing their own health and wellness. Medscape and our network of sites and mobile applications for healthcare professionals help them improve their clinical knowledge and practice of medicine. In addition, WebMD Health Services provides customizable health and wellness solutions for employers and health plans that help them improve the health of their employee and plan participant populations.
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