Office Manager / Editorial Assistant

3 Months ago • 2 Years +

Editorial

Job Description

WebMD is seeking a proactive and well-organized Office Manager/HR Assistant to support editorial, medical education, accounting, HR, and office management operations. This multi-faceted role requires strong organizational skills, attention to detail, and the ability to coordinate with various teams and external stakeholders. Key responsibilities include supporting the daily publishing workflow, liaising with freelance contributors, formatting visuals, managing balance requests for medical education sessions, tracking registrants, handling administrative processes for payroll and benefits, managing office supplies, repairs, and service contracts, and processing invoices. Fluency in French and English is required.

Good To Have:

Additional education in business administration

Must Have:

High school diploma or equivalent
2+ years administrative/back-office experience
Proficient in Microsoft Office Suite
Strong multitasking abilities
Excellent organizational skills
Proactive mindset
Discretion and confidentiality
Ability to manage multiple tasks
Strong communication skills
French and English fluency

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Description

Position at WebMD

WebMD is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, ancestry, color, religion, sex, gender, age, marital status, sexual orientation, gender identity, national origin, medical condition, disability, veterans status, or any other basis protected by law.

Job Description

We are looking for a proactive and well-organized Office Manager/ HR assistant to support our editorial, medical education, accounting, HR, and office management operations. This is a multi-faceted role requiring strong organizational skills, attention to detail, and the ability to coordinate with various teams and external stakeholders.

This position is based in Paris, France.

Key Responsibilities

Editorial Support :

Support the daily publishing workflow across platforms and liaise with freelance contributors and partners.

Publish news and newsletters daily (via Aspen and NLB)
Format visuals and support editorial platforms
Coordinate with freelancers and Aspen team
Handle basic project management and copyright-related admin

DPC – Continuing Medical Education :

Coordinate and track the administrative process for medical education sessions.

Create templates and manage balance requests
Track registrants and manage follow-up requests
Maintain DPC tracking tools and send participation reminders

Accounting : Manage day-to-day financial administration, payment processes, and data entry.

Human Resources :

Support core HR processes including payroll preparation, benefits, and administrative follow-up.

Prepare salary data and send pay slips
Track absences, manage benefits (meal vouchers, insurance)
Handle freelance access and follow training registrations

Office Management (for France and Belgium) :

Ensure smooth day-to-day operations across two office environments.

Order supplies, coordinate repairs, manage service contracts
Follow up on internal communications and logistics
Process invoices and phone bill breakdowns (Mediquality, Belgique)-
Track facility tickets and supplier accounts

Qualification :

High school diploma or equivalent; additional education in business administration or related field is a plus
2+ years of experience in an administrative or back-office role
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment
Languages: French and English

Required Skills :