Office Services Coordinator

Summary of Position

Work with Executive Director of Facilities to provide assistance as required with mail services, conference support, office services, meeting services, building services, food service, facilities maintenance and general office needs.  Support the Executive Director of Facilities by providing coverage support throughout the department.

Responsibilities

• Employee’s duties will include the collection, sorting, logging and distribution of incoming mail and pouch items as well as the opening of the mail equipment each morning.  Employee will maintain a thorough working knowledge of the mail equipment, its operation and a full understanding of package tracking using our system or the UPS Web Site.  Employee will maintain a broad understanding of the procedures set forth by the various corporate shipping services including UPS, FEDEX, DHL and USPS.  
• The employee will be expected to perform other duties regarding mail/messenger as assigned. 
• Assist with new hire preparations including badging, desk setups and staging prior to arrival.
• Maintain a thorough knowledge and understanding of the badge system to support employees as needed.
• Maintain a thorough knowledge and understanding of the building operations so you can assist with service issues and concerns including painting, carpet cleaning, TV installations, adds, moves and changes within the company as well as HVAC and supplemental air systems as required for service support.
• Maintain a thorough knowledge and understanding of company standards related to meetings and special events including the ordering of food, setting functions and cleaning up after meetings.
• Demonstrate attention to detail in the maintenance and stocking of the conference center and kitchens.  Maintain inventory of food and beverages for office.
• Assist the Executive Director of Facilities with projects related to daily operations including copier meter readings, starting equipment in the morning, stocking paper in machines and maintaining the physical appearance of the satellite copy rooms and the main center.
• Communicate with building management through their website regarding visitors and vendor access.  
• Assisting with special projects related to cataloguing items for off-site storage.
• Restock toner and replace paper at printers and copiers.
• Maintain inventory of office supplies and stock supply areas on the floors.
• Assist with vendor repairs and maintenance, as needed, including maintenance requests with building management.
• Assist with the coding of invoices, management of corporate equipment.
• Assist with other duties and projects as assigned.

Qualifications and Skills

• Two years’ experience
• Functional in Word, Excel, Outlook, electronic calendars and conferencing software programs, familiarity with databases.
• Excellent verbal and written communication skills.  
• Strong attention to detail; excellent follow-up, ability to multi task and work well under pressure.   
• Ability to operate office equipment (copiers, fax machines, mail equipment, personal computer, printers, cost accounting system, etc.).
• Excellent customer service skills to include listening skills, telephone skills and follow-up skills.
• Can perform moderate to heavy lifting in a 30-pound range as needed; ability to hand carry or load and push carts of material for delivery or pick-up at the location of event or requesting party.

Nice to Haves

• Some entertainment experience preferred

About Lionsgate

Lionsgate (NYSE: LION) is one of the world’s leading standalone, pure play, publicly traded content companies. It brings together diversified motion picture and television production and distribution businesses, a world-class portfolio of valuable brands and franchises, a talent management and production powerhouse and a more than 20,000-title film and television library, all driven by the studio’s bold and entrepreneurial culture.

Our Benefits

• Full Coverage – Medical, Vision, and Dental
• Work/Life Balance – generous sick days, vacation days, holidays, and Impact Day
• 401(k) company matching
• Tuition Reimbursement (up to graduate degree)

Compensation

$47,500 - $50,000

EEO Statement

Lionsgate is an equal employment opportunity employer. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws. In addition, Lionsgate will provide reasonable accommodations for qualified individuals with disabilities. Lionsgate will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and federal law.