Operations Coordinator (12 Month Maternity Cover Fixed Term)

2 Weeks ago • All levels • Operations

Job Summary

Job Description

As the Operations Coordinator, you will provide crucial administrative support to the Operations department at the Coventry DC, working under the guidance of the Health & Safety Manager, UK. Your responsibilities include undertaking office support functions such as H&S administration, supporting facilities management, and coordinating various operational tasks to ensure the smooth day-to-day running of the Coventry site. This role involves acting as an ambassador for the site, managing meeting room upkeep, collaborating with People & Culture on engagement events, handling incoming and outgoing mail, ordering equipment and supplies, processing invoices and purchase orders, tracking facilities expenses, managing Paxton data for compliance, maintaining a confidential filing system for Health & Safety records, recording incidents and producing statistics, supporting the Health & Safety Manager with meeting minutes, purchasing and monitoring safety equipment, and supporting site maintenance through collaboration with contractors and coordinating repairs.
Must have:
  • Organised and able to perform in a fast-paced environment
  • Ability to work on own initiative and think outside the box
  • Excellent communication skills
  • Working knowledge of Microsoft packages
  • Excellent attention to detail
  • Demonstrate a 'team player' ethic
  • Ability to work with confidential information discreetly
  • Passion for Health & Safety
  • Proficient in Microsoft Excel
Good to have:
  • Experience in continuous improvement
Perks:
  • Competitive compensation package
  • Full benefits
  • 401(K) plan with matching contributions
  • Creative work environment
  • Opportunity to work with pop culture enthusiasts

Job Details

Description

ROLE PURPOSE
As the Operations Coordinator, you will provide crucial admin support to the Operations department at the Coventry DC, working under the guidance of the Health & Safety Manager, UK. You will be required to undertake office support functions which will include, H&S admin, supporting 
facilities management and the co-ordination of various operational tasks and functions to ensure the smooth running of the Coventry site on a day-to-day basis.

WHAT YOU’LL DO:
• Act as an ambassador for the Coventry DC, providing support and assistance during events, such as organising invites, 
scheduling meetings, and managing the overall upkeep of meeting rooms at our Coventry site.
• Collaborating with People & Culture and engagement groups on all matters relating to the UK inclusion and engagement events
• Keeping track of outgoing & incoming postal mail to ensure correspondence reaches the right location
• Performing clerical tasks that require the ordering of equipment, office supplies and other inventories
• Process, track and manage invoices and purchase orders
• Consistently track annual facilities expenses against budget and identify opportunities to reduce cost
• Manage & maintain Paxton data to ensure swift removal of onsite passes and full compliance with SOX requirements
• Organise & maintain the confidential filing system for Health & Safety training records, highlighting expiration dates and organising safety 
training when required.
• Maintain records of incidents, accidents and near misses, producing weekly/monthly statistics
• Support the Health & Safety Manager, UK with minutes and action logs for all meetings with the CV Safety Committee
• Purchasing and monitoring safety equipment and supplies
• Support the maintenance of the Coventry site, ensuring cleanliness and orderliness of the facility, through collaboration with contractors, 
coordinating routine maintenance, handling environmental factors and arranging for repairs when needed
• Maintain and update records relating to maintenance, service and compliance documentation, logging and tracking work orders ensuring 
timely responses and updates
• Perform ad-hoc tasks as required including providing additional administrative support for the Health & Safety Manager, UK

WHAT YOU’LL BRING: 
• Organised and possessing the ability to perform in a fast-paced environment balancing multiple task functions with both a 
Health & Safety and Customer Service mindset
• Ability to work on own initiative and think outside the box
• Excellent communication skills both in person & on the telephone
• Working knowledge of Microsoft packages
• Excellent attention to detail
• Be able to demonstrate a ‘team player’ ethic
• Ability to work with confidential information and always remain discreet
• A passion for Health & Safety
• Experience in continuous improvement preferred


You must also have IT skills and be able to utilize Microsoft Excel proficiently. Funko is an equal opportunity employer. We know that every superhero has a unique origin story, and the diversity of these stories enrich what we do. All applicants will be considered for employment without 
attention to race, colour, religion, gender, gender identity, sexual orientation, national origin or disability status.

The above statements are intended to describe the general nature and level of work being performed by this role holder. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required and all employees may be required to perform duties outside of 
their normal responsibilities from time to time, as needed.

What Funko Offers
Funko offers a competitive compensation package with full benefits and a 401(K) plan with matching contributions from the company. Most importantly, we offer a creative work environment with people who love pop culture just as much as you do. Can’t wait to gush about your latest binge? Neither can we! Looking for a place where your favorite pop culture t-shirt will receive the compliments it deserves? We know how you feel!

Funko is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.



The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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About The Company

Thank you for considering a career with Funko! We appreciate your interest in joining our vibrant community. Here, we celebrate creativity, passion, and the joy of fandom. Whether you’re looking to unleash your potential in a dynamic role or collaborate with fellow enthusiasts, we’re excited to explore the possibilities together. Your journey to bringing joy to fans starts here!

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