Operations Specialist
Job Summary
Job Description
The Architecture Operations Specialist provides operational support to the Real Estate Development team, focusing on streamlining systems and processes for design projects. This role involves coordinating assigned projects, assisting with volunteer teams, and ensuring outcomes align with the church's mission. Key responsibilities include providing day-to-day support to the Architecture team, coordinating plan reviews, processing invoices and vendor proposals, reviewing architectural contracts, maintaining schedule documents, managing email requests, scheduling and documenting meetings, and assisting with volunteer teams and special projects. The specialist will also maintain architectural license renewals, research permitting requirements, and act as a liaison with municipalities during the permitting process.
Must have:
- Excellent verbal, written, and interpersonal communication skills
- Systematic and organized approach to assignments
- Ability to clearly explain detailed processes
- Effective process and organizational management
- Self-motivated with initiative and problem-solving skills
- Strong guest relations and hospitality skills
- High School Diploma or GED
Perks:
- Paid parental leave
- Generous employer-paid leave for vacation and sick time
- Comprehensive Medical, Dental, and Vision insurance
- Life insurance policy provided
- Short-Term and Long-Term disability coverage
- Comprehensive wellness and mental health benefits
- Generous 401(k) retirement plan
- Development dollars for professional growth
- Casual dress and work environment
5 skills required
Job Details
The Architecture Operations Specialist is primarily responsible for providing operational support to the Real Estate Development team, directly supporting the Architecture team within Real Estate Development. This role is responsible for creating, streamlining, and maintaining systems and processes that keep design projects moving forward. The Operations Specialist will coordinate various assigned projects and assist with leading a team of volunteers. This role utilizes their skillset to deliver outcomes that align with the direction of their team to further Life.Church’s mission and to reach people for Christ.
At Life.Church, we exist to lead people to become fully devoted followers of Christ. It’s been our mission since 1996 and has guided us every day. Leading people isn’t just an expectation; it’s a necessity. It’s a cornerstone of our culture. That's why we’re always seeking leaders—leaders like you—to bring your skills to life. We are one church meeting in multiple locations, and we want to help you become the person God made you to be.
What You'll Do
- Provide operational support for the Real Estate Development (RED) team.
- Provide day-to-day operational support primarily to the Architecture team, while ensuring effective collaboration and communication with the broader RED team.
- Coordinate plan reviews and milestone updates that impact cross-functional stakeholders.
- Submit invoices for payment and process vendor proposals and signed contracts.
- Review architectural-related contracts for accuracy and completeness.
- Create and update internal schedule documents for design and permitting milestones.
- Intake email requests, including vendor communication and team inquiries.
- Schedule and document meetings by taking clear, organized notes.
- Assist in leading volunteer teams and other special projects as assigned.
- Create, monitor, and maintain various projects, documents, and templates.
- Ensure proper record keeping and organization of project documents.
- Maintain architectural license renewals across multiple states.
- Research permitting requirements based on project location.
- Serve as a liaison between the Architecture team and municipalities throughout the permitting lifecycle.
Skills Needed to Succeed
- Excellent verbal, written, and interpersonal communication skills in order to maintain relationships and partnerships
- Maintain a systematic and organized approach to completing assignments accurately, thoroughly, and timely
- Clearly explain complicated and detailed processes
- Effective at process and organizational management to coordinate and structure projects
- Ability to self-motivate, take initiative, make independent decisions, and problem-solve
- Strong guest relations and hospitality skills
- High School Diploma or GED
- 1-3 years of related work experience
Benefits We Offer
・ Paid parental leave, including maternity, paternity, and adoption leave.
・ Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons.
・ Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health.
・ Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase.
・ Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.
・ Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.
・ Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn’t stop there—the more years on staff, the greater the investment!
・ $160 annually in development dollars for team members to invest in their professional growth.
・ Casual dress and work environment.
Our Beliefs, Culture, and Commitment to Diversity
At Life.Church, every staff member, and intern is a minister and is expected to engage in the church's ministry fully. We consider ministry readiness and an individual’s capacity to represent Life.Church’s beliefs as a minister during the selection process for all staff and intern positions. An essential function within every position held by a staff member or intern at Life.Church is to uphold and represent the beliefs of Life.Church. Learn more about what we believe at Life.Church.
While we unite around our mission, we know unity doesn’t mean uniformity. Our calling is too great, and our mission is too important not to be intentional about strengthening our team through diversity. We know that diverse perspectives in race, ethnicity, background, age, and gender are essential to reaching the world for Christ. To learn more about how we strengthen our team through diversity, visit our careers page.
All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.
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