Payroll Specialist
Job Summary
Job Description
The Payroll Specialist will be responsible for end-to-end payroll processing for over 1600 employees using ADP. This includes data entry for new hires, terminations, and merit increases, processing commission payments, and preparing manual checks. The specialist will also research employee payroll inquiries, process benefit plan wires, create and review payroll upload files, and handle 401K and Fidelity file transmissions. Additional responsibilities include training staff, assisting with year-end processing, preparing payroll communications, and providing reports to the accounting team. This role requires a detail-oriented individual with strong organizational, analytical, and customer service skills. This role will be based in El Segundo, California.
Must have:
- 3-5 years of Payroll/HR experience
- Bachelor's degree or equivalent experience
- ADP Time & Attendance system
- Experience processing with ADP
- Good follow-through and math skills
- Customer service mindset
- Attention to detail and analytical skills
- Organizational skills
Good to have:
- Intermediate Excel skills
- Knowledge of standard office equipment
Perks:
- Health insurance (medical, dental, vision)
- Flexible spending accounts (FSA)
- Short-term and long-term disability insurance
- Life and AD&D insurance
- 401(k) retirement savings plan with company match
- Paid time off (PTO) and paid holidays
- Commuter benefits
- Employee Assistance Program (EAP)
- Well-being coaching services
- Voluntary benefits (home, auto, pet insurance, discounted legal and financial services)
4 skills required
Job Details
We are looking for a Payroll Specialist to join our team!
Essential Responsibilities:
Essential Responsibilities:
- Payroll process from beginning to end for 1600+ employees in ADP
- Assist in data entry of new hires, terminations, and merit increases
- Assist in data entry, including new hires and terminations within ADP
- Process commission payments (i.e. create files for upload through processing)
- Assist in preparing/review of manual checks for terminated employees (multi-states), within ADP
- Research employee payroll inquiries or answers ADP questions through the ticketing system
- Process wires for benefit plan HSA, FSA, 401K, NQ 409A&B, TSA
- Create upload files to ADP
- Assist in the review of payroll in ADP
- Reconciliation of commissions and contractor payments
- Assist with other special projects as required
- Create payroll upload files to go into ADP
- Transmission of 401K files to Fidelity
- Download of Fidelity Loans, deferrals to enter into ADP
- Training of staff on ADP Time & Attendance
- Assist in Year-End processing of W2 and 1099’s
- Prepare communications emails for Payroll
- Provide reports to the accounting team
- Review and input garnishments into ADP
Qualifications/Requirements
Basic Qualifications:
- Minimum 3 to 5 years of Payroll / Human Resources experience
- Bachelor’s degree or equivalent work experience in accounting or finance
- ADP Time & Attendance system
- Experience in processing within ADP
- Great follow-through skills and good math and logic skills
- Great customer service mindset
- Attention to detail and analytical skills
- Organizational skills
- Flexibility and ability to multi-task and willingness to work overtime
- Problem-solving abilities
Knowledge, Skills & Abilities
- Basic office skills and abilities, knowledge of standard office equipment and software including Google Docs, Microsoft Word and PowerPoint, Adobe Acrobat, and ability and willingness to learn new and/or proprietary applications as required
- Intermediate Excel skills
- Interact with colleagues, team members, and other department staff, as well as management and executives in a professional office setting
- Excellent oral and written communication skills
- Ability to multi-task and prioritize assignments under high pressure in a fast-paced environment.
At Internet Brands, we carefully consider a wide range of factors when determining compensation, including your background and experience. These considerations can cause your compensation to vary. We expect the compensation for this role to start at $52k and will depend on your skills, qualifications, and experience. We encourage all interested candidates to apply.
In addition to our awesome culture, we offer a comprehensive benefits package designed to support the health and well-being of you and your family. Our benefits include health insurance options such as medical, dental, and vision coverage, flexible spending accounts (FSA) for medical and dependent care, short-term and long-term disability insurance, and life and AD&D insurance. We also provide a 401(k) retirement savings plan with a company match, paid time off (PTO), paid holidays, commuter benefits as well as access to our Employee Assistance Program (EAP) and well-being coaching services. In addition, employees can take advantage of voluntary benefits such as home, auto and pet insurance, and discounted legal and financial services. For more details, feel free to inquire during the interview process.
Internet Brands®, headquartered in El Segundo, Calif, is a fully integrated online media and software services company focused on four high-value vertical categories: Health, Automotive, Legal, and Home/Travel. The company's properties and platforms include the WebMD, Medscape, and Henry Schein ONE networks, which are the global leaders in their markets; Nolo, Avvo, and Martindale, which form the largest consumer information provider in the legal market; and CarsDirect, Fodor's Travel, and many others which are leaders in their key vertical markets. Internet Brands' award-winning consumer websites lead their categories and serve more than 250 million monthly visitors, while a full range of web presence offerings has established deep, long-term relationships with SMB and enterprise clients. The company's powerful, proprietary operating platform provides the flexibility and scalability to fuel the company's continued growth. Internet Brands is a portfolio company of KKR and Warburg Pincus.
Internet Brands and its wholly-owned affiliates are an equal opportunity employer.
Internet Brands and its wholly owned affiliates are an equal opportunity employer. Internet Brands will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).
Notice to California residents: you can find information about our privacy practices, on: https://www.internetbrands.com/work-with-us/cpra
Internet Brands and its wholly owned affiliates are an equal opportunity employer. Internet Brands will consider qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO).
Notice to California residents: you can find information about our privacy practices, on: https://www.internetbrands.com/work-with-us/cpra
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