Production Assistant

This entry level position provides administrative and backup support to the production team while providing an opportunity to learn about the production environment and process at ILM.-They-can-be-temporary-positions-but-may-evolve-into-longer-term-roles.

This role is considered Hybrid,-which-means-the-employee-will-work-onsite-in-our-San-Francisco-office-and-occasionally-from-home.

What-You’ll-Do

• Support-the-Production-team-in-day-to-day-activities,-assist-in-production-errands-and-tasks,-and-be-the-go-to-for-general-needs-to-the-entire-crew

• Technical-Assistance:-Will-need-some-technical-ability-and-knowledge-required-to-run-Linux,-Windows,-and-Mac-based-programs-for-reviews-with-crew-(dailies),-clients,-external-vendors,-and-various-meetings

• Conference-room-setup-and-troubleshooting,-Viewstation-setup-and-troubleshooting,-basic-technical-troubleshooting-(running-generic-scripts-to-resolve-issues)

• Manage-cc-lists-for-reviews,-shot-notifications,-tools-updates,-etc.

• Meeting-Setup:-PA-will-be-tasked-with-notifying-crew-of-all-meeting/review-times-and-locations-(and-making-sure-they-attend),-prepping-the-review-playlists,-and-possibly-taking-notes;-act-as-assistant-to-the-Production-Coordinators/Managers-to-help-follow-up-on-items-after-various-meetings

• Internal-Tracking-Database:-Will-assist-Production-Coordinators-in-making-sure-internal-tracking-tools-are-up-to-date

• Schedule-and-Shot-Tracking:-Assist-the-Production-Coordinators-and-Managers-in-making-sure-the-physical-schedule-boards-are-up-to-date-and-all-VFX-elements-are-accounted-for-(matching-the-Internal-Tracking-Database)

• Show-Schedule:-Accountable-for-overall-show-calendar-in-keeping-everyone-on-the-same-page-of-what’s-happening-on-a-daily-basis-(dailies,-meetings,-client-reviews,-etc)

• Contact-Information:-Maintain-internal-crew-and-client-contact-information,-all-internal-email-aliases-for-the-show,-and-show-webpage

• In-charge-of-the-ordering,-delivery,-and-clean-up-of-meals-as-needed-(lunch,-dinner,-weekend),-for-a-crew-of-50-150;-conceive,-order,-and-set-up-of-thematic-crew-parties,-as-needed

• Shipping-and-receiving-(digital):-Accountable-for-delivering-and-receiving-all-files-sent-between-clients,-external-vendors,-and-internal-crew-at-various-locations;-keep-a-meticulous-account-of-all-files-transferred

• Shipping-and-receiving-(practical):-Prep,-ship,-receive,-and-keep-a-detailed-account-of-all-models,-props,-and-media-drives-sent-between-various-contacts

• Office-maintenance:-Organize-the-production-office,-order-office-supplies,-keep-the-printer-supplied-with-paper,-etc.

• Organize-and-maintain-the-digital-reference-repository-(digital-artwork,-movies,-etc);-also-print-physical-copies-of-any-reference-when-needed

• Required-to-book-travel-and-accommodations-for-show-leadership

• Tasked-with-handling-all-show-expense-reports

• Accountable-for-show-petty-cash,-and-accounting-for-spending

What-We’re-Looking-For

• Bachelor’s-degree-in-film-production-or-equivalent-preferred

• Minimum-two-years-of-related-experience-preferred,-but-not-required

• Computer-literacy;-word-processing-and-spreadsheet-experience-helpful

• Proficiency-in-Macs/PCs-including-Microsoft-Word-and-Excel;-familiarity-with-Google-Suite

• This-position-is-on-a-guaranteed-40-hour-work-week,-with-daily-overtime-and-some-Saturday-work-required

• Ability-to-work-on-a-computer/keyboard-for-long-periods-of-time

• Ability-to-work-overtime-on-an-ongoing-basis

• Ability-to-travel-as-needed

• Must-have-the-ability-to-juggle-multiple-projects,-work-with-diverse-personalities-and-work-within-strict-deadlines

• Attention-to-detail,-follow-through-and-strong-communication-skills