Production Coordinator
Job Summary
Job Description
The Production Coordinator supports the Production Supervisor daily, acting as the primary point of contact for the team. Responsibilities include maintaining departmental records and reports, scheduling meetings, providing administrative support, tracking task progress in Shotgun, collaborating with other coordinators to ensure data accuracy, and proactively addressing scheduling and budget concerns. The role requires close collaboration with various departments, ensuring seamless workflow. The coordinator also assists in crew meetings, client reviews, and mentoring production assistants. The ideal candidate will have 3+ years of experience in VFX or animation, preferably in feature animation film production or VFX, along with strong proficiency in software like Google Spreadsheets, Microsoft Outlook, Excel, and Word.
Must have:
- 3+ years VFX/Animation experience
- Production coordination experience
- Proficiency in MS Office & Google Suite
- Strong communication & organizational skills
- Shotgun software knowledge
- Collaborate with various departments
6 skills required
Job Details
Skydance offers a dynamic, inclusive, and ever-evolving culture where innovative ideas are welcomed, and growth fostered. The partnership between unique creativity and technological advancements are demonstrated within each pillar of the company. At the heart of it all is a commitment to boldly entertaining and relevant storytelling.
While all Animation studios look to hire people who are creative and hard-working, Skydance Animation is specifically looking for pioneers who seek to push the limits of what the world’s most collaborative art form can achieve, and to give those pioneers the space and the resources to build a new studio that’s doing something different.
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As a Production Coordinator, you will support the Production Supervisor on a day-to-day basis and provide the first point of contact for department team members. You will maintain departmental records and reports, communicate the day's scheduled events, arrange key meetings, and provide general administrative support.
Responsibilities
- Understands the department(s) and works with the Production Supervisor and Department Head to maintain and manage the department schedule.
- Under the Production Supervisor's guidance, tracks tasks' progress for assigned artists or sequences in Shotgun to reflect scheduled, in-progress, and completed departmental work. Collaborates with other coordinators and supervisors to keep all data accurate and current.
- Partners with the Production Supervisor and Department Head to set the priorities of the department taking into account the priorities of the show that are established by the Production Supervisors and the Production Manager.
- Enters and maintains production data in the studio's production database and related departmental records to reflect scheduled, in-progress, and completed departmental work. Collaborates with other coordinators and managers to keep all data accurate and up-to-date.
- Schedules meetings at the request of the Manager and Lead(s). Proactively maintains the calendar with alertness to topics, deadlines and conflicts. Manages the schedules of key personnel.
- Ensures proper preparation for all meetings and reviews. Records and publishes notes from meetings and reviews that accurately reflect action items and distribute as needed.
- Coordinates work that enters and leaves the department to ensure completeness. Provides administrative support as needed to ensure that communications are accurate and complete.
- As second in command to the Production Supervisor, proactively responds to requests for information and assistance from those within and outside of the department.
- Follows up with Artist Leads on a daily basis to ensure task deliveries remain on schedule.
- Assists Production Supervisor with maintaining quotas, deadlines & inventory, ensuring departmental productivity goals are consistently met. Generates weekly reports from the department, quota… Brings concerns about potential schedule or budget overruns to the Production Supervisor and Production Manager.
- Understands the department's workflow from the area she/he is attached to and understands the dependencies from departments of other areas. Acts as a point of coordination of work that enters and leaves the department ensuring procedures are followed to ensure workflow from one department to the next is as seamless as possible.
- Communicates with other departments regarding department needs.
- Stays abreast of issues on the floor and elevates information appropriately to the Production Supervisor.
- Assists the Department Head and CG Supervisor in dealing with issues related to the department.
- Coordinates crew meetings.
- Responsible for multiple daily sessions each day, as well as client reviews.
- Ensures proper preparation for all meetings and reviews. Sets up Cinesync/RV sessions. Records and publishes notes from meetings and reviews that accurately reflect action items and an appropriate sense of urgency.
- Keeps up on current production methodologies and on technology trends and tools that best suit the production and the company in the development of a stronger creative and technical environment.
- Collaborates with other team members, when necessary.
- Follows the Supervisor’s and Lead´s guidance.
- Mentors the Production Assistants.
Requirements
- 3+ years in VFX or animation industries preferably as a Production Coordinator in feature-animation film production or VFX.
- Bachelor’s degree in film, art, communications or related field.
- Professional working knowledge of Google Spreadsheets, Microsoft Outlook, Excel and Word.
- High English level.
#Animation #LI-Hybrid
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.
Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.
Recruitment Fraud Alert
It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydance.com” email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at information.security@skydance.com.
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