Production Coordinator, Interactive Films

Snail Games USA is seeking an experienced and highly organized Production Coordinator to oversee all creative, logistical, and administrative elements of film productions. This role ensures efficient project planning, execution, and delivery, aligning with company objectives. The coordinator will act as a central point of coordination between production, marketing, and development, facilitating smooth communication, resource planning, and seamless execution across all production stages, from pre-production to post-production and administrative reporting.

Must Have

• Lead script breakdowns and production scheduling
• Manage budgeting, expense tracking, and crew hiring
• Coordinate location scouting, permitting, and logistics
• Oversee daily on-set operations and resolve production challenges
• Manage post-production schedules and asset delivery
• Handle administrative tasks, payroll, and reporting
• Maintain production documentation and archives
• 3-5+ years of experience in film or television production

About Snail Games USA

Snail Games strives to create the new high bar for gameplay experience in online gaming. We have been a global developer and publisher of digital entertainment since 2009 and are committed to pushing the boundaries of the industry.

About the Role:

We are seeking an experienced, highly organized Production Coordinator to oversee all creative, logistical, and administrative elements of our film productions. This role ensures that each project is planned, executed, and delivered efficiently while aligning with the company’s creative objectives.

The Lead acts as a central point of coordination between production, marketing, and development, ensuring smooth communication, resource planning, and seamless execution across all stages of production.

Responsibilities

1. Pre-Production

• Lead script breakdowns to identify locations, cast needs, props, VFX, and production requirements.
• Oversee creation of production schedules using Movie Magic or StudioBinder.
• Partner with the Production Manager & Project Manager on budgeting and expense tracking.
• Supervise hiring of crew, contract execution, and onboarding.
• Direct location scouting, permitting, negotiations, and insurance coordination.
• Oversee travel, lodging, catering, and production office logistics.
• Lead production meetings and distribute call sheets, schedules, and communication summaries.
• Ensure all departments have the resources, timelines, and information needed.

2. Production

• Lead all daily on-set operations and ensure compliance with safety and scheduling requirements.
• Oversee issuance of daily call sheets and review production reports.
• Approve daily expenses, petty cash, and purchase orders.
• Manage cast logistics, scheduling, transportation, and conflict resolution.
• Serve as a communication hub between director, production teams, and executives.
• Solve real-time production challenges such as weather, equipment issues, or schedule disruptions.

3. Post-Production

• Oversee schedules for editing, sound, color, VFX, and music composition.
• Ensure media assets are properly organized, backed up, and delivered.
• Manage vendors, freelancers, and post-production partners.
• Coordinate internal screenings and feedback cycles.
• Partner with Marketing and Distribution to deliver trailers, posters, metadata, and required deliverables.

4. Administrative & Reporting

• Maintain production binders, contracts, releases, and insurance documentation.
• Oversee payroll submissions, timesheets, and approvals.
• Manage expense reporting and accounting wrap-out.
• Provide weekly status updates and reports to executives.
• Archive all production materials following final delivery.

Qualifications

• 3–5+ years of experience in film or television production, with experience in a coordinator or lead role.
• Strong understanding of production workflows from planning through delivery.
• Proficient with Movie Magic, StudioBinder, or similar scheduling software.
• Strong communication, leadership, and conflict-resolution skills.
• Ability to multitask and manage complex projects in a fast-paced environment.

Compensation

Salary Range: $75,000 – $90,000 annually, depending on experience.

How to Apply

Please submit your resume and availability. Production samples or portfolio materials are encouraged.

Additional Information

As part of the Company’s activities in video game development, publishing, and short-form video content creation, certain projects, discussions, or creative materials may include themes, visuals, language, or subject matter that some individuals could find mature, violent, sexual, graphic, or otherwise sensitive in nature (collectively referred to as “Mature Content”). Examples may include, but are not limited to, depictions or descriptions of combat, violence, adult themes or relationships, suggestive or satirical humor, or strong language. Employees are expected to engage with such material in a professional and creative context as part of their job duties.