Programming Coordinator, Fortune Live Media

Fortune Live Media is seeking a Programming Coordinator to support world-class conferences and events. This role involves researching session topics and speakers, managing briefing documents, coordinating speaker relations, and providing event support. The coordinator will also collaborate with cross-functional teams, manage programming timelines, and contribute innovative ideas to enhance audience engagement, ensuring events run smoothly and successfully.

Must Have

• Research and identify compelling session topics and speakers
• Manage briefing documents for internal and external speakers
• Manage internal agenda updates and ensure external materials are accurate
• Support invitations, confirmations, onboarding, and communications with speakers
• Maintain internal speaker outreach trackers and programming wish lists
• Provide administrative support, including scheduling prep calls
• Coordinate speaker rehearsals on-site and manage high-profile guests
• Coordinate online event delivery, including technical setup and troubleshooting
• Liaise with production, marketing, and business development on programming needs
• Manage programming-related documents, templates, and event website content
• Provide on-site support, including speaker wrangling and session management
• Maintain programming timelines and master event schedules
• Create and update speaker and demographic reports
• Manage virtual event operations, logistics, scheduling, and troubleshooting
• Bachelor’s degree in journalism, communications, media, event production, or related field
• 1–2 years of experience in editorial, event programming, conferences, PR, or client services
• Strong research, writing, organizational skills, and attention to detail
• Excellent interpersonal and client-facing skills
• Willingness to travel for domestic and international events

Good to Have

• Familiarity with Canva
• Knowledge of CRM systems (Salesforce)
• Knowledge of event platforms (e.g., CVENT)
• Knowledge of Excel
• Familiarity with AI systems and processes
• Enthusiasm for applying AI in day-to-day workflows
• Interest in business news and passionate about media and current events

Perks & Benefits

• 20 vacation days and 2 personal days
• 11 company holidays and an honor-based sick leave policy
• Health, dental, and vision coverage (90% paid for individuals and families)
• Flexible spending accounts with Fortune contributions to HSA
• 401(k) plan
• Generous parental leave
• Dependent care, commuter, and cell phone benefits
• Tuition reimbursement program
• Commitment to an open, inclusive, and diverse work culture

Fortune Live Media produces world-class conferences and events that bring together top innovators and thinkers to explore key trends in business and society. Described as “live journalism,” these editorially driven gatherings blend high-level production with impactful content. This position helps ensure our events run smoothly and successfully maintaining Fortune's global leadership in community-building and newsroom-led gatherings.

Key Responsibilities

Programming and Content Coordination

• Research and identify compelling session topics and speakers for Fortune live events, including flagship conferences and custom in-person or virtual gatherings.
• Manage briefing documents for internal and external speakers—creating templates, adding logistical details, and incorporating approved editorial content. (Familiarity with Canva preferred.)
• Manage internal agenda updates and ensure all external-facing materials are accurate, timely, and presented in Fortune’s editorial style.
• Support the Programming Team to ensure content is engaging, newsworthy, and creatively curated.

Speaker Relations and Event Support

• Support invitations, confirmations, onboarding, and communications with speakers and their teams.
• Maintain internal speaker outreach trackers and programming wish lists.
• Provide administrative support, including scheduling prep calls with editors and speakers.
• Coordinate speaker rehearsals on-site as needed and manage high-profile guests with professionalism and discretion.
• Coordinate online event delivery, including technical setup and troubleshooting for platforms such as Zoom and Teams. Conduct rehearsals and ensure speakers are equipped for presentations, especially for virtual events.

Cross-Team Collaboration and Project Management

• Liaise with production, marketing, and business development on programming needs and deliverables.
• Manage programming-related documents, templates, and event website content.
• Provide on-site support, including speaker wrangling and session management.

Operations and Innovation

• Maintain programming timelines and master event schedules.
• Create and update speaker and demographic reports for internal and sponsor use.
• Manage virtual event operations, including logistics, scheduling (Zoom and event platforms), and troubleshooting.
• Contribute creative, editorial, and timely ideas to enhance programming and audience engagement.
• Use AI tools and emerging technologies to streamline workflows, improve efficiency, and support innovation.

Qualifications

• Bachelor’s degree in journalism, communications, media, event production, or related field.
• 1–2 years of experience in editorial, event programming, conferences, PR, or client services.
• Strong research, writing, organizational skills, and attention to detail.
• Excellent interpersonal and client-facing skills; comfortable with high-profile executives.
• Knowledge of CRM systems (Salesforce), event platforms (e.g., CVENT), and Excel preferred.
• Familiarity with AI systems and processes, and enthusiasm for applying them in day-to-day workflows, is a plus.
• Interest in business news and passionate about media and current events.
• Willingness to travel for domestic and international events.

Total Compensation Range: $60,000-$65,000 (non-exempt). Commensurate with experience. This range is a good faith estimate and may ultimately vary based on a number of relevant factors.

A few of Fortune’s perks and benefits:

• 20 vacation days and 2 personal days on top of 11 company holidays and an honor-based sick leave policy
• Health, dental, and vision coverage (90% paid for individuals and families), along with flexible spending accounts where Fortune contributes to your HSA
• 401(k) plan
• Generous parental leave
• Dependent care, commuter, and cell phone benefits
• Tuition reimbursement program
• A commitment to an open, inclusive, and diverse work culture

Location: This role will be based in NYC with 5 days/week in the office.