Project Director, Experiential

Who We Are:

160over90 is an award-winning global marketing agency which forges stronger human connections and creates shared moments where people feel something real. With 800 thinkers, doers, and makers across every cultural corner of the world, the agency offers a full-service, channel-agnostic approach and a deep connection to the people, places, and properties that drive the conversation of tomorrow. 160over90 works with leading brands including AB InBev, Amazon, Coca-Cola, DP World, Macy’s, Marriott International, McDonald’s, Verizon and Visa. 160over90 is part of WME Group, a global representation business comprising the world’s leading talent, intellectual property and brands.

The Role and What You’ll Do:

The PD role is a key role within the agency, it is a senior role within the Experiential (XM) team which feeds into the VP, Production. You will line manage Project Managers and Producers whilst also supporting and mentoring the department on a daily basis. You will be responsible for holding, building, nurturing and developing key client relationships, meeting potential requirements the client may have beyond the project brief and day-to-day management of assigned accounts.

You will lead the agencies largest projects, and be responsible for the whole project life cycle from pitch, pre-production, delivery and reconciliation as well as supporting and mentoring junior members of the team

Each project will be different and will require a wide range of skills to be utilized and many hats to be worn; Executive Producer, Team Leader, Event Director, Pitch Captain etc

Responsibilities (General)

• Be a reliable and trusted leader of the XM team

• Prioritise daily workload for yourself and other members of your project team(s) to ensure you remain organised and monitor progress to meet planned deadlines

• Be organised, proactive and show initiative

• Communicate proactively and professionally with your colleagues and be available to mentor and support junior members of the team 

• Be available and approachable to support the team and answer client questions

• Be open, honest and contribute positively to the company culture

• Support the Business Development team and be involved with pitch and new business opportunities

• Keep up to date with social, digital, and cultural trends

• Maintain up-to-date industry knowledge through reading publications and journals

• Continually work to improve client relationships

• Provide strong leadership, motivation, direction, and support to the project team

• Identify and react appropriately to events threatening the planned output – if necessary, notifying Directors in good time

• Identify where you add value to the business and its products

Responsibilities (Project)

• Own the budget & client management process, both internally and for the client on our biggest projects

• Create and keep up-to-date project budgets ensuring agreed margins remain in place until final payments are received and issued

• Ensure that all production/project processes are completed to the highest standard, are accurate, to budget and on time

• Lead weekly project team and client meetings often required to pitch and sell in ideas

• Have a high level of organisation and be able to work across multiple projects and manage multiple accounts

• Assign and brief project team members on their roles and responsibilities in both pre-production and on site

• Build teams based on the projects needs

• Represent the agency to clients, suppliers, and guests in a positive and approachable manner

• Format keynote documents to then present to clients

• Have a willingness to be involved with pitch and presentation work for the new business or creative department

• Actively seek new ways to improve on completing tasks quickly and sharing methods with the team

• Check all project information that is issued including budgets, drawings, data, contracts, supplier information is correct and, if necessary, ensure that any amendments are made prior to issue

Responsibilities (Account)

• Act as the key contact for clients, providing Account Management skills and be aware of, and deliver on, all client requirements

• Continually work hard to improve client satisfaction

• A confident presenter who’s not afraid to be put on the spot and answer difficult questions

• Build on your knowledge of our client's brand identities and what would and wouldn’t work for each client

• Liaise with client/ project teams to ensure a full and thorough flow of information between all parties

• Create and deliver account management plans, proactively suggesting solutions for their successful showcasing of their brand and its products

• Oversee your accounts and budgets going to clients to ensure uniform output

• Plan and executing proactive general updates to clients including entertainment when/where appropriate and to an agreed budget

• Forecast future client activity 

Responsibilities (Production)

• Have an in-depth understanding of production and creative processes and be able to brief those departments

• Ensure that contact sheets, agendas, status reports, production schedules etc are compiled and send out pre and post meeting

• Liaise with suppliers and external contractors in a positive and relationship building manner

• Build on your production and creative knowledge and if desired learn systems and programs within these departments, such as SketchUp, CAD, illustrator

• Ensure all Public Liability and any other applicable insurances are in order to cover all relevant risks inherent in the project

• Have an extensive supplier database which continues to grow

• Continue to build on existing skills for delivering successful events and keep up to date with new technologies

• Ensure all Public Liability and any other applicable insurances are in order to cover all relevant risks inherent in the project

• Work with the Production Manager/Director to ensure that all areas of staffing and other elements of projects have the appropriate H&S and other contractual stipulations correctly in place

You Have These:

• Communicates effectively and constructively with the team and clients

• Excellent written and presentation ability

• Able to complete tasks at expected quality with strong attention to detail

• Able to work on multiple projects simultaneously and priorities workload

• Great at timekeeping and time-management

• Flexible approach to problem solving

• Bring fresh ideas to the team and challenge the status quo

• Be experienced in working individually or within a team on a variety of projects

• Confident when selling ideas to client and colleagues

• Experience in a fast-paced working environment

• Experience working with clients of varied sizes in different sectors

• Minimum 8 years industry experience

• Have large scale project experience

• Have client account management experience

How we work: 

WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Follow our story at 160over90.com and on Instagram and LinkedIn.

160/90 is proud to be an equal opportunity employer that encourages applications from qualified, eligible candidates from all backgrounds and life experiences regardless of race, gender identity, disability, age, sexual orientation, religion, or belief.