Senior Software Asset Management SaaS Specialist

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.

THE OPPORTUNITY:

Title: Senior Software Asset Management SaaS Specialist

Permanent role

Location: 100% remote (Romania/ Poland/ Slovakia)

About us:

Iron Mountain Incorporated (NYSE: IRM) provides information management services that help organizations lower the costs, risks and inefficiencies of managing their physical and digital data. The company's solutions enable customers to protect and better use their information regardless of its format, location or lifecycle stage so they can optimize their business and ensure proper recovery, compliance and discovery. Founded in 1951, Iron Mountain manages billions of information assets, including business records, electronic files, medical data, emails and more for organizations around the world.

Visit www.ironmountain.com for more information.

Primary purpose of the role:

This role is to support and enhance software asset lifecycle practices across the organization.

The role is responsible for executing day-to-day software asset management activities, ensuring license compliance, tracking usage, and helping to optimize software spend—particularly across SaaS and cloud-based applications.

The ideal candidate has strong hands-on experience with software licensing models and asset management tools and is comfortable working across departments including procurement, finance, legal, and IT operations.

Your role in our mission:

• Lead the end-to-end lifecycle management of SaaS software assets, including onboarding, renewals, usage optimization, and offboarding.
• Monitor and maintain accurate SaaS license inventories, usage data, and subscription entitlements using SAM tools and vendor portals.
• Collaborate with procurement and legal teams to review contracts, negotiate renewals, and track entitlements for compliance.
• Implement and maintain governance standards, policies, and processes for SaaS licensing, ensuring alignment with enterprise architecture and security policies.
• Identify opportunities to optimize SaaS spend, consolidate tools, and reduce shadow IT.
• Analyze usage data and trends to make recommendations on license reallocations, downgrades, or deprovisioning
• Serve as a subject matter expert (SME) for SaaS licensing models (user-based, consumption-based, tiered pricing, etc.).
• Support internal audits and external vendor true-ups with accurate reporting and compliance documentation.
• Drive continuous improvement in SaaS asset governance by adopting best practices and automation wherever possible

Key Skills, Requirements, and Competencies:

• In-depth knowledge of software & SaaS licensing models, including user-based, tiered, subscription, and consumption-based pricing.
• Proficiency with SAM platforms and SaaS management tools, such as:
• ServiceNow SAM Pro
• Flexera
• Snow Software
• Torii, Zylo, BetterCloud, or similar SaaS optimization tools
• Strong understanding of SaaS platforms (e.g., Microsoft 365, Salesforce, Adobe, Workday, ServiceNow, Atlassian, Google Workspace).
• Experience with usage analytics, license tracking, and optimization techniques for cloud-based applications.
• Monitor software usage across the organization to identify underutilization, waste, or compliance risks.
• Familiarity with procurement and contract terms specific to SaaS
• Ability to manage SaaS onboarding/offboarding processes, license provisioning, and renewal cycles.
• Proven ability to work cross-functionally with IT, procurement, finance, legal, and business stakeholders.
• Ability to translate complex license data into clear business insights and recommendations.
• Advanced skills in Excel or data visualization tools (e.g., Power BI, Tableau) for tracking and analyzing software usage and spend

Education and Experience:

• Bachelor's degree in Information Technology, Business, or a related field.
• 5+ years of experience in Software Asset Management, with a strong focus on SaaS platforms.

Discover what awaits you:

• Discover Limitless Possibilities: Embark on an exciting journey with Iron Mountain, a global organization that embraces transformation and innovation.
• Empowering Inclusion: Join a supportive environment where everyone's voice is heard, opinions are valued, and feedback is encouraged, fostering an atmosphere of inclusion and belonging.
• Global Connectivity: Connect with 26,000+ talented individuals from 59 countries, opening doors to diverse cultures and fostering global learning opportunities.
• Championing Individuality: Be part of a winning team that celebrates diversity and encourages individual differences to drive greatness.
• Competitive Total Rewards: supporting your career at Iron Mountain, family, personal wellness, and wellbeing. (Local benefits may vary based on country-specific policies.)
• Embrace Flexibility: Experience the freedom of remote/hybrid work, enabling a harmonious work-life balance (dependent on role).
• Unleash Your Potential: Access abundant opportunities for personal and professional growth, preparing you for a digitalized future.
• Valuing Every Contribution: Join a workplace that actively encourages and supports all talents, recognizing the unique impact of each individual.
• Pioneering Sustainability: Contribute to our vision of fostering a sustainable and thriving workforce, leaving an enduring legacy for generations to come.

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Category: Information Technology