Studio Assistant London

Milk is an award-winning, independent visual effects studio based in London. We are looking for a Studio Assistant to support the day-to-day operations of our busy VFX facility. This entry-level position involves supporting the Studio Manager in creating a positive environment for visitors and staff, offering a unique opportunity to establish a career in studio/facilities management within a dynamic team.

Must Have

• Ensuring all studio operations run smoothly, including vendors, facilities, and office supplies/equipment
• Managing stocks and supplies, arranging orders, and ensuring refreshments, stationery, and bathrooms are well stocked
• Performing reception duties: calls, welcoming clients, providing refreshments, booking rooms, cars, and couriers
• Responsible for opening up the studio daily
• Assisting employees with queries and resolving problems
• Providing support to producers and managers, assisting with document presentation
• Ensuring meeting rooms, reception, kitchens, and communal areas are always clean and tidy
• Organising Christmas and Summer parties and monthly Town Hall meetings
• Updating social media sites
• Taking lunch and dinner orders when necessary
• Taking and distributing minutes of meetings
• Providing Studio tours for new starters
• Taking ownership of additional responsibilities as needed
• Occasionally delivering drives and post

Job Description:

Milk is an award-winning, independent visual effects studio based in London and we have ambitious and exciting plans to grow our business.

We are looking for a Studio Assistant to support the day to day operations of our busy VFX facility. As a Studio Assistant, you will support the Studio Manager in creating a positive and welcoming environment for both visitors and staff.

This is an entry-level position which offers a unique opportunity to be part of a dynamic team and would suit someone looking to establish a career in studio/facilities management.

Responsibilities:

• Ensuring that all studio operations run smoothly, including vendors, facilities, and office supplies/equipment
• Manage stocks and supplies, arranging orders where necessary; ensuring refreshments, stationery, general office equipment and bathrooms are well stocked
• Reception duties – including dealing with calls, welcoming clients, providing refreshments for meetings and clients, and booking meeting rooms, cars and couriers
• Responsible for opening up the studio daily
• Assisting all employees with queries and helping to resolve any problems
• Providing support to producers and managers, assisting producers with documents’ presentation where necessary, including adding images to layout, lamination, binding, scanning and photocopying
• Ensure meeting rooms, reception, kitchens, and communal areas are always clean and tidy
• Organising Christmas and Summer parties and monthly Town Hall meetings
• Updating social media sites
• Take lunch and dinner orders when necessary
• Taking and distributing minutes of meetings
• Providing Studio tours for new starters
• Taking ownership of additional responsibilities as needed
• Occasional delivery of drives and post

Requirements:

• Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines
• Excellent verbal and written communication skills, with a friendly and professional demeanour
• Proficiency in using office software (e.g., Microsoft Office Suite, Google Suite) and basic knowledge of administrative systems
• Strong interpersonal skills and the ability to interact with individuals at all levels of the organisation
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Flexibility to adapt to changing priorities and work effectively in a fast-paced environment

Contract:

Full time, Studio based (Farringdon, London), this role may occasionally require some weekend work.

How to apply:

Join our team and be an integral part of a vibrant VFX facility where creativity and collaboration thrive. As a Studio Assistant, you will contribute to the seamless operation of our studio while providing exceptional support to our staff and visitors.

Please send your CV and cover letter to recruitment@milk-vfx.com