Talent Acquisition Coordinator

1 Month ago • 1-3 Years • Sales • $70,000 PA - $90,000 PA

Job Summary

Job Description

Tennr is seeking a Talent Acquisition Coordinator to manage the scheduling, logistics, and process for their recruiting function. This role involves close collaboration with recruiters, hiring managers, and candidates to ensure a positive interview experience. The position requires strong skills in managing multiple priorities, maintaining data accuracy within Ashby (the Applicant Tracking System), and identifying process improvements. Key responsibilities include coordinating interviews across different time zones, managing candidate communication, drafting offer letters, and assisting with hiring analytics and recruiting events.
Must have:
  • 1-3 years of experience in recruiting or people coordination
  • Experience using an ATS (Ashby preferred)
  • Excellent written and verbal communication
  • Strong organizational skills
  • High attention to detail
  • Professionalism and discretion
Good to have:
  • Experience with in-person interview coordination
  • Familiarity with G-Suite, Slack, and scheduling tools
  • Passion for operational excellence
  • Interest in healthcare or tech startups
Perks:
  • Drive Impact
  • Develop Operational Expertise
  • Innovate with Purpose
  • Competitive compensation package including equity
  • Top-tier benefits
  • 401(k) match
  • New, spacious Chelsea office
  • Unlimited PTO
  • 100% paid employee health benefit options
  • Competitive parental leave

Job Details

Today, when you go to your doctor and get referred to a specialist (e.g., for sleep apnea), your doctor sends out a referral and tells you, “They’ll be in touch soon.” So you wait. And wait. Sometimes days, weeks, or even months. Why? Because too often specialists and medical services are overwhelmed with referrals and the painstakingly manual process it takes to qualify your referral prevents them from getting around to it one time, or sometimes at all. Tennr prevents these delays and denials by making sure every referral gets where it needs to go, with the right info, at the right time. Powered by RaeLM™ Tennr reads, extracts, and acts on every piece of patient information so providers can capture more referrals, slash denials, and reduce delays.

Tennr is based in New York City and is backed by top-tier firms including Andreesen Horowitz, Lightspeed Venture Partners, IVP, ICONIQ and Google Ventures.

Role Description

We’re hiring a Talent Acquisition Coordinator to support the scheduling, logistics, and process management across our recruiting function. You’ll work closely with recruiters, hiring managers, and candidates to ensure a high-quality experience at every step of the interview process. This is a fast-paced, detail-oriented role ideal for someone who thrives on juggling multiple priorities, operating with precision, and providing exceptional candidate experience.

This role will be deeply embedded in Ashby, our ATS, so strong comfort with recruiting systems and data hygiene is critical. You will also be expected to identify opportunities for process improvement as we scale.

Responsibilities

  • Own interview scheduling and coordination for all roles across functions and time zones

  • Partner with recruiters and hiring managers to manage calendars, send confirmations, and prepare candidates for interviews

  • Maintain data hygiene and reporting accuracy within Ashby (our ATS), ensuring roles, candidates, and stages are properly tracked

  • Manage communication with candidates, ensuring timely updates and a white-glove experience
    Organize and track feedback from interviewers and ensure it’s delivered promptly

  • Draft and send offer letters, and support pre-onboarding workflows in collaboration with People Ops

  • Assist with reporting and hiring funnel analytics (time-to-fill, conversion rates, etc.)

  • Support recruiting events, pipeline projects, and operational initiatives as needed

  • Identify and escalate issues or bottlenecks in scheduling, communication, or tools

Candidate Qualifications

Required

  • 1–3 years of experience in a recruiting or people coordination role

  • Experience using an ATS; Ashby experience strongly preferred

  • Excellent written and verbal communication skills

  • Strong organizational skills and ability to manage competing priorities under tight deadlines

  • High attention to detail and a commitment to data accuracy

  • Professionalism and discretion when handling sensitive candidate or internal information

Nice to Have

  • Experience supporting in-person interview coordination

  • Familiarity with G-Suite, Slack, and scheduling tools

  • Passion for operational excellence and creating seamless internal workflows

  • Interest in healthcare, technology, or early-stage startup environments

Why Tennr?

  • Drive Impact: Be a critical part of helping us build an exceptional team as we transform healthcare

  • Develop Operational Expertise: Learn the inner workings of a fast-paced recruiting engine and grow with the function

  • Innovate with Purpose: Join a high-caliber team leveraging AI to solve real-world problems in healthcare

  • Be Rewarded: Receive a competitive compensation package, including equity, top-tier benefits, and 401(k) match

  • Collaborate & Connect: Thrive in our vibrant Chelsea office (4 days/week onsite preferred)

Benefits

  • New, spacious Chelsea office

  • Unlimited PTO

  • 100% paid employee health benefit options

  • Employer-funded 401(k) match

  • Competitive parental leave

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New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

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