Temporary Associate: Production Coordinator

Who are we hiring?

Sphere Studios is a dynamic and innovative creative studio that specializes in producing high-quality visual content, branding, and digital experiences for the Sphere in Vegas (with interior and exterior displays). Our collaborative team of designers, artists, and producers thrives in a fast-paced environment, constantly pushing the boundaries of creativity. We are seeking a temporary Production Coordinator to support our production team and help manage day-to-day tasks, ensuring the smooth execution of creative projects from start to finish.

This role will play a key part in assisting with the coordination and tracking of multiple creative projects. The ideal candidate will be highly organized, detail-oriented, and proactive, with experience in supporting production teams in a creative environment.

What will you do? 

• Project & Production Support: Assist in organizing, tracking, and coordinating various stages of creative projects, ensuring timelines and budgets are adhered to.
• Communication Hub: Act as a liaison between internal teams (production team, creative directors, clients) to ensure seamless communication and project progress.
• Scheduling & Planning: Coordinate production schedules, meetings, and deadlines to ensure all milestones are met.
• Resource Management: Assist in the allocation and tracking of resources (personnel, equipment, materials) needed for each project.
• Documentation: Maintain and organize project and production files, including call sheets, invoices, contracts, briefs, asset lists, timelines, and meeting notes.
• Client Interaction: Help with client communication, providing updates on project status, and addressing any questions or concerns.
• Problem-Solving: Anticipate project needs and resolve any logistical or scheduling issues that may arise during production.
• Quality Assurance: Assist in reviewing deliverables to ensure they meet studio standards and client expectations.
• Post-Production Support: Coordinate with the post-production team to ensure all final assets are properly delivered and archived.

What do you need to succeed? 

• Bachelor's degree in a related field is strongly preferred, or else equivalent work experience
• Proven experience in a production coordinator or similar role managing tasks, ideally within a creative studio, advertising agency, or production company
• Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously
• Excellent communication skills, both written and verbal, with a professional and friendly demeanor
• Attention to detail and ability to maintain a high level of accuracy
• Comfortable working with project management tools (e.g., Airtable, Trello, Asana, Monday.com, etc.)
• Ability to work well under pressure and adapt to shifting priorities
• Basic understanding of creative workflows and production processes (camera, video, digital, etc.) is preferred
• Proficiency with Microsoft Office Suite and Google Workspace; familiarity with Adobe Creative Suite is preferred

 Special Requirements

• Some work during non-conventional hours will be required
• Some travel to our venue in Las Vegas will be required

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