Training Assistants - Agents Operations Command

This position supports the National Nuclear Security Administration’s (NNSA) Office of Secure Transportation (OST / NA-15) by performing general office duties. Responsibilities include filing, faxing, typing, record keeping, mail distribution, document staffing, and managing telephone calls. The role also involves Records Management, administering and maintaining Qualifications and Training Systems, and maintaining individual training records for Federal Agents and staff, inputting training/qualification data for approximately 230 personnel across multiple locations.

Must Have

• Perform general office duties including filing, faxing, typing, record keeping, mail distribution, document staffing, and telephone answering.
• Perform Records Management.
• Administer and maintain Qualifications and Training Systems.
• Maintain Training Records for resident Federal and Contractor Training Staff.
• Maintain individual training records for AOC Federal Agents and staff.
• Input training/qualification related information into the Qualification Tracking System.
• Two to three years of administrative experience.
• Proficiency in Excel, Microsoft Word, and PowerPoint.
• Current DOE Q or DoD Top Secret security clearance.
• U.S. Citizenship.
• HS Diploma/GED degree or higher.

This position supports the National Nuclear Security Administration’s (NNSA) Office of Secure Transportation (OST / NA-15). NNSA is a semi-autonomous entity under the Department of Energy (DOE) that supports the Department of War’s nuclear weapon enterprise.

Primary Location: Fort Smith, Arkansas

Alternate Locations: Albuquerque, NM; Oak Ridge, TN; Amarillo, TX

Travel: Up to 10%

Security Clearance required: Current DOE Q or DoD Top Secret.

Responsibilities:

Training Assistants shall perform general office duties to include filing, faxing, typing, record keeping, preparation and distribution of mail, document staffing, telephone answering and forwarding calls. Perform Records Management, Administer and maintain Qualifications and Training Systems; Maintain Training Records for resident Federal and Contractor Training Staff. Training Assistants shall maintain individual training records for the AOC Federal Agents and staff as appropriate and input training/qualification related information into the Qualification Tracking System for approximately 80 personnel at AOWC (Albuquerque) and 150 at AOCC (Amarillo) and AOEC (Oak Ridge).

Requirements:

Must have two to three years administrative experience. Certifications/Qualifications include Excel, Microsoft Word and PowerPoint.