Admin Manager
Job Summary
Job Description
- Serve as the TLV site point of contact; oversee facilities, maintenance, supplies, equipment, and day-to-day operations.
- Manage building/service providers and suppliers end-to-end, track issues through resolution and drive continuous process improvements.
- Plan and execute welfare activities and events (onsites/offsites, holidays, team-building activities), owning logistics and budget.
- Coordinate onboarding new employees across teams to deliver a seamless new-hire experience.
- Support finance operations: invoices, expense tracking, and G&A budget monitoring.
- Strong organizational skills with excellent attention to detail and proven multitasking ability.
- Collaborative team player with strong interpersonal skills; confident communicating across levels and functions.
- Fluent written and verbal communication in Hebrew and English.
- Familiarity with finance and facilities principles; proficient in Microsoft Office (including Excel) and quick to learn new tools.
- Self-starter with leadership skills; eager to grow in a fast-paced startup environment.
- Bachelor’s degree in Business Administration or a related field.
- Proven experience as an administrative manager.
10 skills required
Job Details
Description
VI is the market-leading Enterprise-AI platform for health, powering the world’s largest health organizations. from Fortune 500 health providers to pharma and consumer brands- helping them maximize acquisition, enrollment, engagement, retention, and health outcomes. Vi offers 3 main product lines: Activate, Engage, and Transform.
Backed by $125M+ in R&D, our powerful platform serves over 180 million members daily, and growing. We are based in New York, Austin, Nashville & Tel Aviv.
VI is looking for a proactive and skilled Admin Manager to join our team in Israel. This role will focus on ensuring operational excellence across facilities and office operations, while coordinating welfare activities and off-sites, supporting onboarding processes, assisting the finance team, and managing suppliers. You will work closely with cross-functional partners to streamline administrative workflows and continuously improve the efficiency and reliability of our TLV office operations. This is a full-time, hybrid role based in Tel Aviv.
Responsibilities
- Serve as the TLV site point of contact; oversee facilities, maintenance, supplies, equipment, and day-to-day operations.
- Manage building/service providers and suppliers end-to-end, track issues through resolution and drive continuous process improvements.
- Plan and execute welfare activities and events (onsites/offsites, holidays, team-building activities), owning logistics and budget.
- Coordinate onboarding new employees across teams to deliver a seamless new-hire experience.
- Support finance operations: invoices, expense tracking, and G&A budget monitoring.
Requirements
- Strong organizational skills with excellent attention to detail and proven multitasking ability.
- Collaborative team player with strong interpersonal skills; confident communicating across levels and functions.
- Fluent written and verbal communication in Hebrew and English.
- Familiarity with finance and facilities principles; proficient in Microsoft Office (including Excel) and quick to learn new tools.
- Self-starter with leadership skills; eager to grow in a fast-paced startup environment.
Advantages
- Bachelor’s degree in Business Administration or a related field is a plus.
- Proven experience as an administrative manager is a plus.
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