Administrative Assistant

3 Months ago • 3 Years +

Administartive

Job Description

This Administrative Assistant role at PwC focuses on providing efficient administrative support to ensure smooth organizational operations. Responsibilities include managing schedules, coordinating meetings, and handling confidential information for senior executives. The role involves calendar and email management, document production, compliance tasks, expense report preparation, answering calls, arranging courier services, and assisting with office-related tasks such as maintaining kitchens and supplies. The ideal candidate will possess strong technical skills, excellent communication abilities, time management and organizational skills, and a strong client service focus. Applicants should have at least three years prior experience in a similar role.

Must Have:

Calendar and email management for directors and partners.
Document production using MS Office software and adhering to branding standards.
Preparing and submitting expense reports.
Answering incoming calls to the firm’s switchboard.
Assisting with office related tasks like maintaining kitchens and supplies.

Add these skills to join the top 1% applicants for this job

ms-office

timeline-management

communication

forecasting-budgeting

game-texts

agile-development

data-entry

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Internal Firm Services - Other

Management Level

Administrative

Job Description & Summary

At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organisation. This includes managing schedules, coordinating meetings, and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organisation.

Specific responsibilities include but are not limited to:

Calendar and email management for assigned Directors and Parter
Document production using MS Office or proprietary software while adhering to branding standards
Compliance tasks related to Risk and Quality (tasks may vary and are as required)
Preparing and submitting expense reports and/or credit card reconciliations
Answering incoming calls to firm’s multi-line switchboard
Completing courier requests and arrange for pick-up, and accept deliveries and advise staff of same
Working as part of an extended team to assist with the following office related tasks: maintaining the kitchens (tidying of the space, running the coffee machines), monitoring and maintaining supplies (includes both stationary and kitchen/bathroom supplies), ensuring convenience centres are stocked
Other administrative duties that will enhance the effectiveness of the team which may include, but not limited to: business development activities, assistance with boards/committees, marketing activities, photocopying, scanning, filing, etc.

The ideal candidate will possess strong technical skills in MS Office, confidence in handling a highly technical and changing environment, and excellent oral and written communication abilities. The successful candidate will exhibit exceptional time management and organizational skills, with the capacity to prioritize multiple tasks and make sound judgments. They should also have a strong client service focus, demonstrating professionalism, discretion, integrity, and tact in dealing with both external and internal clients. Applicants should have at least three years prior experience in a similar role.

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Administrative Support, Agile Database Administration, Business Process Improvement, Calendar Management, Clerical Support, Collaborative Forecasting, Communication, Communications Management, Concur Travel, Conducting Research, Confidential Information Handling, Corporate Records Management, Correspondence Management, Credentialing Database, Customer Relationship Management, Customer Service Excellence, Customer Service Management, Data Entry, Deployment Coordination, Electronic Billing, Electronic Filing, Electronic Records Management {+ 31 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date