AR Billing Specialist

5 Months ago • 3-5 Years

Finance

Account Management

Job Description

The AR Billing Specialist will be part of a multilingual shared services accounting team based in Milan, Italy, supporting global subsidiaries. Key responsibilities include preparing and issuing accurate invoices, verifying billing data, generating financial reports, processing payments, managing client inquiries, collaborating with internal departments (project management, production, sales), and improving billing processes. The role requires strong attention to detail, excellent analytical skills, and experience with accounting software. This position offers a hybrid work model and the opportunity to contribute to the revenue cycle management of a fast-paced, exciting video game development company.

Good To Have:

Experience with Oracle Netsuite

Must Have:

Accurate and timely invoicing
Data verification and analysis
Client communication and relationship management
Collaboration with internal teams
Experience with accounting software
Proficiency in Microsoft Excel

Perks:

Hybrid working model
Learning and Development opportunities

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Description

Keywords Studios is a leading global service provider to the video games industry. We are looking for a highly motivated and detail-oriented Billing Specialist to join our dynamic finance team. This role is crucial for ensuring accurate and timely billing to our diverse client base across the globe, contributing directly to our revenue cycle management within the fast-paced and exciting world of video game development.

The AR Billing specialist will be included the central multi- lingual shared services accounting team operating from Milan and supporting subsidiaries worldwide. The role requires flexibility and capacity of relationship with different departments, such as Sales in multiple countries.

Duties and Responsabilities

Prepare and issue accurate and timely invoices to clients, adhering to specific contractual agreements and project milestones. This includes handling complex billing arrangements and diverse currencies.
Review and verify billing data for completeness and accuracy, proactively resolving any discrepancies or inconsistencies. This often involves coordinating with project managers and producers.
Generate and distribute billing statements, reports, and other financial documents.
Process payments,
Maintain meticulous records of all billing activities, including invoices, payments, adjustments, and client communication.
Respond promptly and professionally to client inquiries regarding billing issues, providing exceptional customer service and fostering strong client relationships.
Collaborate effectively with internal departments (e.g., project management, production, sales) to resolve billing discrepancies, address client concerns, and ensure smooth project completion.
Assist with month-end closing activities related to billing and accounts receivable.
Identify and implement process improvements to streamline billing procedures, enhance efficiency, and minimize errors.
Contribute to special projects and initiatives as required.

Requirements

Technical Skills

High school diploma or equivalent is the minumum requirement.
3-5 years of proven experience in billing, accounts receivable, or a similar role, ideally within a fast-paced, project-driven environment.
Good understanding of billing processes, procedures, and best practices.
Experience with various accounting software and ERP systems is desirable. Experience with Oracle Netsuite would be a significant advantage.
Excellent data entry and analytical skills, with a keen eye for detail and a commitment to accuracy.
Proficiency in Microsoft Excel and other data analysis tools.

Behavioural Skills

Organized and results driven

Strong team player and problem solver

Passionate and proactive