Executive Assistant

Executive Assistant

Unleash Innovation with Mimecast!

Join the momentum behind our award-winning platform at Mimecast! As a vital part of The Engineering Leadership Team, you'll play a key role in how we deliver our product and protect our customers. Together, we’re harnessing cutting-edge solutions that empower our customers to master Human Risk Management™ on an unprecedented scale. Dive in and be part of the future!

Why Join Our Team?

At Mimecast, we protect organizations worldwide with cutting-edge security solutions and a relentless commitment to innovation. Our Software Engineering division is at the heart of our technical excellence, building tools and platforms that keep our clients safe.

We are seeking a proactive, resourceful, and highly organized Executive Assistant to support our Vice President of Software Engineering and up to three additional senior leaders. This unique role blends high-level executive support with engineering operations responsibilities, ensuring our leadership team and engineering organization run efficiently and effectively in a fast-paced, high-growth environment.

What You’ll Do:

• Coordinate complex calendars, schedule meetings across time zones, and manage shifting priorities for up to 3 senior leaders.
• Assist in the preparation and management of engineering dashboards, status reports, and key performance indicators (KPIs).
• Draft, review, and manage internal and external communications, ensuring timely and appropriate responses.
• Organize and prepare materials for leadership meetings, team offsites, and industry events. Take minutes and follow up on action items as needed.
• Plan and book domestic and international travel, including itineraries, accommodations, and expense reports.
• Prepare, edit, and manage documents, presentations, and spreadsheets for executive review.
• Serve as a point of contact between senior leaders, staff, clients, and partners to facilitate smooth information flow.
• Support onboarding of new team members and assist with other administrative tasks as needed
• Partner with engineering leadership to track project milestones, deliverables, and resource allocation.
• Assist with budget tracking, procurement of engineering tools, and vendor management as needed.

What You’ll Bring:

• Experience: 5+ years’ experience supporting C-level or senior executives, with at least 2 years in an engineering operations, technical program management, or similar role—preferably within technology or cybersecurity sectors.
• Skills: Superior organizational and time-management abilities. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite, Google Workspace, and collaboration tools like Slack, Zoom and Jira. Familiarity with engineering operations concepts such as agile methodologies, project tracking, and technical documentation.
• Attributes: High level of discretion with confidential information. Proactive, adaptable, and able to anticipate needs. Strong multitasking skills and ability to thrive in a dynamic, fast-paced environment.
• Education: Bachelor’s degree preferred or equivalent work experience.

What We Bring:

Join the Mimecast team to accelerate your career journey, working with cutting-edge technologies and contributing to projects that have real customer impact. You will be immersed in a dynamic environment that recognizes and celebrates your achievements.

Mimecast is on a path of steady and healthy growth as a company, investing in people like you who bring the skills and expertise to raise our technical expertise, operational maturity, and customer success to the next level. Your contributions are important! Every voice and action matters.

Mimecast offers formal and on-the-job learning opportunities, maintains a comprehensive benefits package that helps our employees and their family members to sustain a healthy lifestyle, and importantly – opportunities to work with cross-functional teams to build your knowledge!

Our Hybrid Model:

We provide you with the flexibility to live balanced, healthy lives through our hybrid working model that champions both collaborative teamwork and individual flexibility. Employees are expected to come to the office at least two days per week, because working together in person:

• Fosters a culture of collaboration, communication, performance, and learning.
• Drives innovation and creativity within and between teams
• Introduces employees to priorities outside of their immediate realm.
• Ensures important interpersonal relationships and connections with one another and our community!

The UK base salary range for this position is £44,000-£66,000 base + benefits. This reflects the minimum and maximum target for new hire salaries for this position. This position may also be eligible for bonus, incentive plans, and other related benefits. Our salary ranges are determined by role, level, and location. These factors and individual capabilities will also determine the individual pay offered.

#LI-CS1

Belonging at Mimecast

Cybersecurity is a community effort. That’s why we’re committed to building an inclusive, diverse community that celebrates and welcomes everyone – unless they’re a cybercriminal, of course.

We’re proud to be an Equal Opportunity and Affirmative Action Employer, and we’d encourage you to join us whatever your background. We particularly welcome applicants from traditionally underrepresented groups.

We consider everyone equally: your race, age, religion, sexual orientation, gender identity, ability, marital status, nationality, or any other protected characteristic won’t affect your application.

Due to certain obligations to our customers, an offer of employment will be subject to your successful completion of applicable background checks, conducted in accordance with local law.