Joint Laboratory Office – Nevada Administrator

We have an opening for an Administrator to support the Joint Laboratory Office – Nevada (JLON) programs and projects. You will work independently to plan, execute, and/or provide oversight to a variety of business, workforce, operational and organizational requirements and activities. The position will support the LLNL and Los Alamos National Laboratory (LANL) managers, Laboratory personnel, and visitors at the Nevada Support Facility (NSF), as well as the Nevada National Security Site (NNSS). This position is in the Operations Program within the Strategic Deterrence (SD) Directorate.

This position will be filled at either level depending on your qualifications.  Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

In this role, you will

• Serve as the primary administrative point-of-contact for the JLON programs and projects; plan, execute, and/or provide oversight to a full range of advanced, sensitive, and varied workforce, operational and organizational requirements and activities.
• Provide oversight and management of all JLON administrative processes, including but not limited to the coordination of visits and tours, office space management, Laboratory budgets, and administration, ensuring compliance with all safety and security requirements.
• Serve as the JLON Staff Operations Manager (SOM) supervising LANL/LLNL exempt and non-exempt administrative staff including hiring, supervising, mentoring, career development, disciplinary actions, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations.
• Coordinate and respond to various program/project requests, requirements, and deliverables, and perform special assignments as required.  Represent JLON management on administrative and personnel matters.
• Represent JLON management on self-assessment, audit teams, or work-related committees and lead projects to assess, set, and establish policies and procedures.
• Solve complex and sensitive problems, develop, and implement new techniques and procedures, interpret policy, formulate recommendations, and establish procedures to ensure institutional and programmatic deliverables are met.
• Within a complex computing environment, establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed by the required due date and follow up on pending items.
• Perform other duties as assigned.

Additional job responsibilities at the A01.3 Level

• Research, analyze, establish, and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations; serve as point of contact regarding administrative requests.
• Solve complex and sensitive problems, develop, and implement new techniques and procedures, interpret policy, formulate recommendations, and establish procedures to ensure department deliverables are met.
• Participate in business, workforce, operations, and strategic planning activities relating to compliance, personnel, and operations as a member of the management team.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at time of hire.
• Experience participating in and leading administrative and operational work activities with leadership and team building knowledge and skills to effectively build and supervise administrative personnel who support multidisciplinary groups.
• Experience representing management to diverse internal and external contacts, communicating manager’s direction.
• Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, tact in handling issues of a sensitive nature effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
• Administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
• Proven analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.
• Advanced knowledge of personal computers and associated software including MS Office applications; ability to work effectively on multiple organization computing platforms.

Additional qualifications at the A01.3 Level

• Associate degree in a business-related field or equivalent combination of significant experience and education in a related business, operational, and/or organizational area.
• Experience identifying and analyzing opportunities for improvement and solving problems strategically.
• Comprehensive knowledge and understanding of principles of personnel administration, policies and procedures, and state and federal laws. Broad knowledge and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).

Qualifications We Desire

• Bachelor’s degree in a business-related field
• Knowledge of LLNL policies and processes and experience with LLNL administrative software and platforms.
• Experience working with classified documents, and the ability to be qualified in Classified Matter Protection and Control (CMPC) and serve as a Classified Administrative Specialist (CAS). Knowledge of DOE/NNSA guidelines for classified document handling procedures and computer security procedures.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.