Procure to Pay Operations Associate

Skill required: Procure to Pay - Accounts Payable Processing

Designation: Procure to Pay Operations Associate

Qualifications: Any Graduation

Years of Experience: 1 to 3 years

What would you do?

You will be aligned with our Finance Operations vertical and will be helping us in determining financial outcomes by collecting operational data/reports, whilst conducting analysis and reconciling transactions. boosting vendor compliance, cutting savings erosion, improving discount capture using preferred suppliers, and in confirming pricing and terms prior to payment. Responsible for accounting of goods and services, through requisitioning, purchasing and receiving. Also look after order sequence of procurement and financial process end to end. The Accounts Payable Processing team focuses on designing, implementing, managing and supporting accounts payable activities by applying the relevant processes, policies and applications. The team is responsible for timely and accurate billing and processing of invoices, managing purchase and non-purchase orders and two-way and three-way matching of invoices. Design, implement, manage and support accounts payable activities for an organization by applying the relevant processes, policies and applications.

What are we looking for?

Good understanding of Vendor Invoice Processing & related controls

Good understanding of Vendor Payment processing & related controls

Good understanding of T&E processing & related controls

Experience of Vendor Reconciliations

Experience of Vendor Master Update

Experienced in Helpdesk - Query resolution

Good understanding of PTP Month End Close Tasks

Experienced in preparation of GRIR Reconciliations

Good Written Communication

Good Verbal Communication Skills

Good hands on experience in MS Excel

Ready to work in night shifts

Decent operational knowledge of MS Excel

Knowledge of current technologies in PTP domain

Prior experience in Great Plains, AS400 & Navision

Roles and Responsibilities:

• Process vendor invoices/ credit notes in agreed timeframe
• Process urgent invoices in agreed timeframe
• Validate invoices
• Identify non-compliant invoices and send these back to required stakeholders
• Understanding importance of business exceptions, rules and guidelines
• Basic account knowledge, entry impact on supplier ledger — Invoice, Credit memo, discount capture
• Raise query to internal business or supplier while parking the invoice using appropriate reason
• Able to do Multiple follow ups on hold/park /stuck invoices as via emails or calls with relevant parties for driving resolution as per business guidelines
• Ability to comprehend information available on invoice for country specific Tax/VAT guidelines
• Ensure Invoice data is correctly captured in the ERP/workflow system
• Process PO invoices following 2 way/ 3 way match
• Process Non PO invoices following required approvals
• Manage and follow up invoice exceptions
• Perform quality check of invoices/ credit notes
• Ensure adequacy of process controls being in place
• Ensure compliance to policies and procedure
• Manage periodic audit
• Keep documentation update
• Manage and ensure control on GRIR, vendor debit balances, direct debits, Invoice on holds etc.
• Ensure all SLA and KPls are met
• Creating/validating payment schedule as per business guidelines
• Process vendor payment runs as per the defined schedule following parameters given in Desktop procedure
• Process urgent payment in agreed timeframe availing all required approvals
• Ensure quality review of the payment proposals
• Ensure Pre payment and post payment validations are performed
• Co-ordinate with Vendor master team to manage the invoices/vendor hold
• Confirm Payment run is debited from the bank account
• Ensure next payment runs is performed post bank reconciliation is done by RTR side
• Co-ordinate with banking team to manage payment exceptions and vendor refunds
• Generate payment remittance advice and ensure these are sent to the vendors on timely basis
• Maintaing relevant payment approval audit trail for audit and compliance purposes
• Perform Duplicate audit check
• Do the RCAs for duplicate or errorneous payment
• Maintaining duplicate audit tracker untill duplicate payments are received