Regulatory Administrator

About This Role

CAE is… All for equipping teams to excel.

Training Centre Operations at CAE lies at the heart of our commitment to training excellence across Civil Aviation and Defense & Security. As part of this team, you’ll develop and provide training, continually enhance program quality, and ensure seamless operations and service excellence, empowering pilots, aircrew, and mission-critical teams to excel when it matters most.

Join CAE’s mission to elevate aviation safety and training excellence. We’re seeking a detail-oriented and proactive Regulatory Administrator to support our Part 135 operations and ensure compliance with FAA regulations. This role is vital in maintaining the integrity of our training programs and documentation systems across a global network of aviation professionals.

Essential Job Functions

• Conduct comprehensive audits of Part 135 operators, including Operations Specifications, Training Programs, SOPs, Checklists, and personnel qualifications.

• Manage and maintain documentation for 80+ operator certificates, ensuring compliance with FAA regulations.

• Oversee onboarding of new operators, including receipt and verification of manuals and required documents.

• Monitor training schedules, run reservation reports, and manage the 135 training dashboard.

• Audit incoming documents for accuracy and regulatory compliance; resolve discrepancies and conflict reports.

• Maintain systems for tracking instructor, Check Airman, and TCE training records and document statuses.

• Support 24-month operator audits and notify stakeholders of instructor changes, assisting with replacements.

• Identify and follow up on compliance issues; cross-train within the department to support process improvements.

• Maintain a suspense system to ensure timely updates to training manuals and checklists.

• Utilize digital record-keeping systems to compile data and generate reports.

• Participate in compliance and safety meetings; support Safety Management System initiatives.

• Serve as a liaison between operators and internal teams, providing clarification and support.

• Document and maintain procedures for all compliance-related responsibilities.

Education & Experience Requirements

• High School Diploma (or equivalent) required; College Degree preferred

• Aviation knowledge and experience working with US FAA Regulations for Part 135 operations a plus

• Knowledge of FAR Parts 61, 91, 121, 135 Appendix E & F, CAE’s Operations Manual and Knowledge of FAA Order 8400.10 preferred

• Thorough knowledge and understanding of all applicable FAA regulations

Knowledge, Skills, and Abilities

• Ability to maintain a professional and high-standard decorum especially when communicating with Regulators and peers

• Excellent customer service skills internal and external customers

• Excellent verbal and written communications skills

• Ability to pick up quickly on new process and regulations

• Organized and a team player with ability to maintain composure under pressure

• Punctual, professional, diligent

• Ability to multi-task, self-motivator who can complete tasks with minimal supervision

• Knowledge and experience using Microsoft Windows, Excel, PowerPoint, Word, Adobe Acrobat, SalesForce and Internet Explorer programs

• Ability to possess and maintain a great amount of attention to detail

• Ability to work with modern communications tool such as MS Communicator, Webex, dial-in conference calls, SharePoint, internet, etc.

CAE offers:

• an environment where your initiatives will be recognized and valued

• the opportunity to travel internationally ​

• the opportunity to work on a variety of projects on a multidisciplinary team

• the opportunity to represent the organization at external conventions and conferences

• the possibility to work from home occasionally

• flexible schedules

• attractive employee benefits

Come share your passion with us!

About CAE

At CAE, we equip people in critical roles with the expertise and solutions to create a safer world. As a technology company, we digitalize the physical world, deploying software-based simulation training and critical operations support solutions. Above all else, we empower pilots, cabin crew, airlines, defense and security forces and healthcare practitioners to perform at their best every day and when the stakes are the highest. Around the globe, we’re everywhere customers need us to be with more than 13,000 employees in approximately 250 sites and training locations in over 40 countries. CAE represents more than 75 years of industry firsts—the highest-fidelity flight, mission and medical simulators and training programs powered by digital technologies. We embed sustainability in everything we do. Today and tomorrow, we’ll make sure our customers are ready for the moments that matter.

#LI-VM1

Position Type                       

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer 

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, color, national origin, age, religion, sex, disability status, protected veteran status, or any other  characteristic protected by federal, state or local laws. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process.  If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at CAECarrieres-Careers@cae.com.