Sales Training and Medical Education Coordinator
Job Summary
Job Description
Penumbra, Inc. is seeking a Sales Training and Medical Education Coordinator to support their initiatives. This entry-level role requires a detail-oriented individual to assist in planning, executing, and following up on training programs and events. Responsibilities include managing participant logistics, preparing materials, coordinating onsite and offsite event details, processing expenses, maintaining program archives, and identifying process improvements. The role involves collaboration with internal teams and vendors, and providing flexible administrative support. Adherence to the company's Quality Management System and relevant regulations is essential. The ideal candidate will have a Bachelor's degree with 2+ years of experience in administrative, event coordination, or training support, strong organizational skills, excellent communication, and proficiency in Microsoft Office Suite.
Must have:
- Bachelor's degree
- 2+ years of administrative/event coordination experience
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Ability to manage multiple projects and deadlines
- Proficiency in Microsoft Office Suite
Good to have:
- Experience with event management or CRM tools
Perks:
- Collaborative teamwork environment
- Opportunity to revolutionize treatment of devastating diseases
- Generous benefits package (medical, dental, vision, life, AD&D, disability insurance, 401(k) with match, ESPP)
- Paid parental leave
- Eleven paid company holidays
- Minimum fifteen days of accrued vacation
- Paid sick time
7 skills required
Job Details
The Sales Training and Medical Education Coordinator is an organized and proactive role supporting our Sales Training and Medical Education initiatives. This entry-level, shared-resources role is designed for a detail-oriented individual who thrives in a fast-paced environment and is eager to learn and grow. The coordinator will play a key role in ensuring the smooth planning, execution, and follow-up of training programs and events across both departments.
What You’ll Work On
• Assist in the coordination and execution of sales training programs and medical education events
• Assist in managing participant rosters, tracking registrations, and maintaining attendance records
• Assist in drafting and distributing welcome communications and logistical details to participants
• Prepare meeting materials, such as product packets, agendas, nametags, and graduation certificates
• Support onsite & offsite logistics: room setup, travel logistics, catering coordination, material distribution, and cleanup
• Process and track expense reports and invoices in a timely manner
• Maintain documentation and program archives for compliance and future reference
• Identify and suggest opportunities for process improvement in program operations
• Support additional programs and projects as needed
• Collaborate cross-functionally with internal teams, vendors, and external stakeholders as needed
• Provide flexible administrative support across the departments and to managers, assisting with evolving needs and special tasks to ensure efficiency
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned
What You Contribute
• Bachelor's degree with 2+ years of administrative, event coordination, or training support experience, or an equivalent combination of education and experience
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple projects and deadlines simultaneously
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with event management or CRM tools is a plus
• Comfortable working both independently and in a collaborative team environment
Working Conditions
General office environment. Willingness and ability to work on site. Requires some lifting and moving of up to 25 pounds. Must be able to move between buildings and floors. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.
Base Pay Range Per Hour: $25.00 - $33.00
Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.
What We Offer
•A collaborative teamwork environment where learning is constant, and performance is rewarded.
•The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
•A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).
Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.
If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.
For additional information on Penumbra’s commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.
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