About the job
SummaryBy Outscal
Team Assistant supporting multiple departments, focusing on operations and marketing. Must have excellent organizational skills, proficient in Google Docs, Google Sheets, Trello, QuickBooks, Bill.com, and ChatGPT, strong communication skills.
Description
The company aims to create a new way for communities and organizations to secure and use their money and data with a special OS. The company aims to connect the most fundamental human technology — community — with freedom technologies, like Bitcoin, to level up humanity. Their mission is to empower communities everywhere with freedom technologies.
Role Overview
They are seeking a highly organized and proactive Team Assistant to support our team across multiple departments (Marketing, Legal, Finance, Engineering, and Product), with a special focus on operations and marketing. This role will be responsible for day-to-day administrative tasks, ensuring smooth cross-functional collaboration, and providing essential support to the Head of Marketing and Community.
Responsibilities
- Provide comprehensive administrative support to the Operations, Marketing, and Legal departments, ensuring efficient workflow and effective cross-functional collaboration.
- Maintain and organize electronic filing systems, ensuring confidentiality and accurate record-keeping, particularly for legal documentation.
- Oganize legal documents, assist with contract reviews, and ensure compliance with regulatory requirements.
- Collaborate with the legal department on research, documentation, and maintaining accurate records for legal compliance.
- Conduct market research and prepare marketing reports
- Assist in processing invoices, managing expenses, and creating expense reports for review by the Finance department.
- Help prepare, draft, and distribute reports, memos, letters, and other business documents using digital tools and cloud-based software.
- Coordinate and schedule meetings, appointments, and travel arrangements.
Requirements
- 3+ years of experience in an administrative support role, preferably in a fast-paced or start-up environment.
- Excellent organizational skills with strong attention to detail and accuracy.
- Proficient in Google Docs, Google Sheets, Trello, QuickBooks, Bill.com, and ChatGPT.
- Strong communication skills, both written and verbal.
- Ability to manage multiple tasks simultaneously and prioritize workload effectively.
- Self-motivated, proactive, and capable of working independently or within a team.
- Knowledge of data security and confidentiality in a remote work environment.
- Ability to handle sensitive and confidential information with discretion.
- Proficiency in scheduling, calendar management, and task prioritization.
Benefits
- Competitive Compensation: Generous salary package, reflecting your experience and expertise.
- Ownership: Meaningful equity in the company as we grow and make a transformative impact.
- Innovative Work Environment: Extremely dynamic and collaborative work environment, emphasizing growth, innovation, and excellence.
- Flexible Vacation: We promote a healthy work-life balance, with unlimited paid vacation to recharge when needed.
- Global Travel Opportunities: Be part of our mission to empower communities worldwide, with opportunities to travel and engage with our users directly.
- Equipment: We also contribute to work-related expenses, ensuring that you have the tools you need to perform your job effectively.