Administration Assistant

Company Description\n\nFounded in 1952 and formerly known as Heery International Inc., the firm operates throughout the United States as part of Turner & Townsend. It specializes in project and program management for public sector organizations, with industry-leading experts in corporate, cultural, healthcare, justice, sports, K-12 education, higher education, aviation and government facilities.\n\nRecognized for service excellence by a broad spectrum of professional organizations and industry publications, the talented multidisciplinary team at Turner & Townsend Heery exceeds client expectations — adding value, best practice and expertise at every turn. The team's unique client-centric culture is integrated into each project and reflects a passion for the built environment and staying true to the client’s vision.\n\n## Job Description\n\n* Ensure all administrative tasks are completed in a timely manner\n* Assist the team with daily tasks to support the business\n* Support the team through training and how to’s as required\n* Ensure the team meets BMS compliance\n* Ensure that documents sent to clients have gone through a quality check when required\n* Perform reception duties, including greeting visitors, managing calls, and handling front desk inquiries professionally.\n* Assist with responding and attending general queries from the team and supporting in administrative tasks\n* Training in the business systems used on a regular basis\n* Conducting the onboarding process\n* Ensure the team are compliant in the various areas of business management systems within the set deadlines\n* Document formatting using Microsoft Office for bids, proposals, and other professional materials.\n* Monitor and respond to emails as needed to support daily operations.\n* Expense claim preparation/submission\n* Ensure the breakout area is clean, tidy, and well-stocked to maintain a welcoming and professional environment.\n\n## Qualifications\n\n* 1 - 3 years’ experience in a similar role\n* Business administration/management qualification or relevant experience.\n* Demonstrated proficiency in Microsoft Office Suite, Word is a MUST\n* Experience with D365, Teams and Sharepoint would be an advantage\n* Process driven and ability to prioritise competing demands.\n* Proactive approach with the ability to drive compliance requirements of the team.\n* Ability to handle pressure and meet deadlines.\n* Possesses tact, diplomacy and assertiveness to achieve objectives\n* Proven strong administrative ability and excellent organisational and communication skills\n* Strong attention to detail\n* Reliable, approachable, and professional attitude.\n\n## Additional Information\n\nTurner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters If you’d like to view a copy of the company’s affirmative action plan, please email recruitmentUSA@turntown.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or recruitmentUSA@turntown.com. This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response.\n\n#LI-JS3\n\nJoin our social media conversations for more information about Turner & Townsend and our exciting future projects:\n\nTwitter\nInstagram\nLinkedIn\n\nIt is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.\n\nAny unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.