Administrative Assistant

Uniphore is seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to four senior leaders within the Sales organization. This role involves managing complex calendars, coordinating meeting logistics, arranging domestic and international travel, processing expense reports, and serving as a primary point of contact for operational questions. The ideal candidate thrives in a fast-paced environment, anticipates needs, and ensures seamless coordination to enable leaders to focus on business growth.

Must Have

• Manage complex calendars for four Sales leaders, including scheduling internal and external meetings.
• Coordinate meeting logistics: book conference rooms, arrange food and refreshments, prepare materials, and ensure smooth execution.
• Partner proactively with the Workplace team to reserve space, order supplies, and support on-site needs.
• Book domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Process and track expense reports in compliance with company policies.
• Serve as the primary point of contact for scheduling requests and operational questions.
• Support special projects, team events, and offsites as needed.
• Maintain confidentiality, professionalism, and a high level of accuracy at all times.
• 3+ years of experience supporting multiple leaders, ideally within a fast-paced sales or revenue organization.
• Strong organizational and time-management skills with the ability to handle competing priorities.
• Excellent communication skills and a service-oriented mindset.
• Experience coordinating travel, expenses, and meeting logistics.
• Proficiency with calendar management tools (Google Calendar, Outlook), expense systems, and productivity tools.
• Ability to anticipate needs and respond quickly in a dynamic environment.
• A collaborative, solutions-driven approach and comfort working with multiple stakeholders.

Perks & Benefits

• Annual incentive opportunity based on target achievement
• Pre-IPO stock options
• Medical benefits
• Dental benefits
• Vision benefits
• 401(k) with a match
• Generous paid time off
• Paid holidays
• Paid day off for your birthday
• Other paid leave policies

Uniphore is one of the largest B2B AI-native companies—decades-proven, built-for-scale and designed for the enterprise. The company drives business outcomes, across multiple industry verticals, and enables the largest global deployments.

Uniphore infuses AI into every part of the enterprise that impacts the customer. We deliver the only multimodal architecture centered on customers that combines Generative AI, Knowledge AI, Emotion AI, workflow automation and a co-pilot to guide you. We understand better than anyone how to capture voice, video and text and how to analyze all types of data.

As AI becomes more powerful, every part of the enterprise that impacts the customer will be disrupted. We believe the future will run on the connective tissue between people, machines and data: all in the service of creating the most human processes and experiences for customers and employees.

About the Role

We’re looking for a highly organized and proactive Administrative Assistant to support four senior leaders within our Sales organization. In this role, you’ll be the operational backbone that keeps calendars running smoothly, meetings on track, and day-to-day logistics handled with precision. You’ll partner closely with internal teams, especially Workplace and Operations, to ensure seamless coordination across schedules, travel, expenses, and events. This is an excellent opportunity for someone who thrives in a fast-paced environment, anticipates needs, and enjoys creating structure that enables leaders to stay focused on driving the business forward.

What You’ll Be Doing

• Manage complex calendars for four Sales leaders, including scheduling internal and external meetings.
• Coordinate meeting logistics: book conference rooms, arrange food and refreshments, prepare materials, and ensure smooth execution.
• Partner proactively with the Workplace team to reserve space, order supplies, and support on-site needs.
• Book domestic and international travel, including flights, hotels, ground transportation, and itineraries.
• Process and track expense reports in compliance with company policies.
• Serve as the primary point of contact for scheduling requests and operational questions.
• Support special projects, team events, and offsites as needed.
• Maintain confidentiality, professionalism, and a high level of accuracy at all times.

What We’re Looking For

• 3+ years of experience supporting multiple leaders, ideally within a fast-paced sales or revenue organization.
• Strong organizational and time-management skills with the ability to handle competing priorities.
• Excellent communication skills and a service-oriented mindset.
• Experience coordinating travel, expenses, and meeting logistics.
• Proficiency with calendar management tools (Google Calendar, Outlook), expense systems, and productivity tools.
• Ability to anticipate needs and respond quickly in a dynamic environment.
• A collaborative, solutions-driven approach and comfort working with multiple stakeholders.

Why You’ll Love This Role

• You’ll be a key partner to senior leaders and make an immediate impact.
• You’ll work cross-functionally with Sales, Workplace, and Operations teams.
• You’ll join a team that values efficiency, reliability, and strong communication.

Hiring Range:

$79,300 - $109,050 - for Primary Location of USA - CA - Palo Alto

The specific rate will depend on the successful candidate's qualifications and prior experience.

In addition to competitive base pay, this position also includes an annual incentive opportunity based on target achievement, pre-IPO stock options, benefits including medical, dental, vision, 401(k) with a match, and more, plus generous paid time off, paid holidays, paid day off for your birthday and other paid leave policies to support employees through all phases of life.

Location preference:

USA - CA - Palo Alto, USA - NY - New York

Uniphore is an equal opportunity employer committed to diversity in the workplace. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, disability, veteran status, and other protected characteristics.

For more information on how Uniphore uses AI to unify—and humanize—every enterprise experience, please visit www.uniphore.com.