Administrative Assistant - Embassy Row

We are currently seeking a seasoned Administrative Assistant to support the Executive Producer of Jeopardy!/President of Embassy Row Productions. We are seeking an individual that has strong experience with supporting a very busy C-level executive with calendar management, travel coordination, scheduling and handling all logistics for various meetings and staying on top of T&E reimbursements. The ideal individual will be able to multi-task at the highest level, be able to pivot and flex as situations may arise and quickly change, while staying calm under pressure, be very detail-oriented and most importantly, act as an extension of the Executive to internal/external partners.

Job Description:

Responsibilities include, but are not limited to:

• Provide daily administrative support for Executive Producer of Jeopardy!/President of Embassy Row
• Coordinate and manage complex scheduling and calendar management
• Ensure all internal/external contacts are up-to-date and maintained across all devices and communication methods for Executive
• Distribute daily schedule to Executive and discuss any changes or notes for the day
• Stay abreast of daily calendar activities and update items, in a timely manner, based on received emails, phone calls & direct notes from Executive
• Communicate with internal/external partners regarding Executive’s schedule changes and coordinate accordingly
• Answer calls and monitor email accounts for incoming correspondences
• Schedule and manage all logistics for internal and external meetings, including preparation of documents, presentations and any technical needs
• Create, process and track expense reports and reimbursements
• Monitor pending approvals for expense reports, vacation approvals and travel requests from Executive’s direct reports.
• Manage and coordinate all travel/entertainment arrangements
• Create and maintain shared documents, trackers for various teams and productions
• Complete adhoc projects and tasks as assigned, including personal needs

Skill In:

• Excellent computer skills; specifically Word, Excel and working knowledge of PowerPoint
• Strong communication, interpersonal and organizational skills
• Must be able to proactively troubleshoot and be resourceful
• Must be detail oriented and organized to perform efficiently

Ability To:

• Identify work priorities and requirements up-front and make timely decisions
• Demonstrate the ability to work with all levels of management.
• Demonstrate initiative, professionalism and confidentiality

The anticipated base salary for this position is $32/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.