Administrative Assistant - Sales

Calix is seeking an experienced Administrative Assistant to support multiple Vice Presidents within its Sales organization. This remote role involves managing calendars, coordinating travel, preparing expense reports, sourcing products, conducting research, maintaining administrative systems, assisting with event planning, and collaborating with the executive team. The ideal candidate will possess strong organizational, communication, and project management skills, with proficiency in Microsoft Office and a high degree of attention to detail.

Must Have

• Manage calendars for multiple Vice Presidents
• Coordinate travel arrangements, including booking, creating itineraries, and confirming logistics
• Prepare and reconcile expense reports in a timely manner
• Source products and services, create purchase requisitions, and process invoices for payment
• Conduct research and prepare reports, maintaining strict confidentiality
• Maintain administrative systems, including distribution lists and organizational charts
• Update and manage Salesforce Chatter groups
• Assist with planning and execution of company events and conferences
• Collaborate with peers to address requests and inquiries from the executive team
• Provide backup support to other Administrative Assistants when necessary
• Execute special projects and tasks assigned
• High school diploma or general education degree (GED)
• 3+ years’ experience as an Administrative Assistant
• Excellent time management and interpersonal skills
• Strong written and verbal communication skills
• Project management experience
• Solid organizational skills with the ability to multi-task
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Proficient in Adobe Acrobat
• Proficient in social media web platforms

Good to Have

• Associate degree in Business Administration
• Experience with Salesforce and Chatter

Perks & Benefits

• Eligible for a bonus
• Comprehensive benefits package

Administrative Assistant - Sales

Calix provides the cloud, software platforms, systems and services required for communications service providers to simplify their businesses, excite their subscribers and grow their value.

Calix is looking for an experienced Administrative Assistant to provide support to multiple Vice Presidents within our Sales organization. We strongly prefer candidates with a proven track record of supporting executives in a remote work environment and across multiple time zones.

As part of Calix’s Remote-First culture, you will work from your home office and report to the Manager of Administrative Support for Sales. You’ll join a dynamic, collaborative team dedicated to delivering exceptional administrative support.

Responsibilities and Duties:

• Manage calendars for multiple Vice Presidents, ensuring accurate scheduling and prioritization.
• Coordinate travel arrangements, including booking, creating itineraries, and confirming logistics.
• Prepare and reconcile expense reports in a timely manner.
• Source products and services, create purchase requisitions, and process invoices for payment.
• Conduct research and prepare reports, maintaining strict confidentiality with sensitive information.
• Maintain administrative systems, including distribution lists, organizational charts, and related resources.
• Update and manage Salesforce Chatter groups to support team communication.
• Assist with planning and execution of company events and conferences.
• Collaborate with peers to address requests and inquiries from the executive team.
• Provide backup support to other Administrative Assistants when necessary.
• Execute special projects and tasks assigned.

Qualifications:

• High school diploma or general education degree (GED) required. Associate degree in Business Administration preferred.
• 3+ years’ experience as an Administrative Assistant.
• Excellent time management and interpersonal skills.
• Strong written and verbal communication skills.
• Project management experience.
• Solid organizational skills with the ability to multi-task.
• Comfortable with routinely shifting demands.
• High degree of attention to detail.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint), Adobe Acrobat, and social media web platforms.
• Experience with Salesforce and Chatter a plus.

Location:

• Remote-based position located in United States.

#LI-Remote

The base pay range for this position varies based on the geographic location. More information about the pay range specific to candidate location and other factors will be shared during the recruitment process. Individual pay is determined based on location of residence and multiple factors, including job-related knowledge, skills and experience.

San Francisco Bay Area:

64,400 - 96,600 USD Annual

Select US Metros and States:

56,000 - 84,000 USD Annual

Other US Locations:

50,400 - 75,600 USD Annual

As a part of the total compensation package, this role may be eligible for a bonus. For information on our benefits click here.

About Us

PLEASE NOTE: All emails from Calix will come from a '@calix.com' email address. Please verify and confirm any communication from Calix prior to disclosing any personal or financial information. If you receive a communication that you think may not be from Calix, please report it to us at talentandculture@calix.com.

Calix delivers a broadband platform and managed services that enable our customers to improve life one community at a time. We’re at the forefront of a once in a generational change in the broadband industry. Join us as we innovate, help our customers reach their potential, and connect underserved communities with unrivaled digital experiences.

This is the Calix mission - to enable BSPs of all sizes to Simplify. Innovate. Grow.

To learn more, visit the Calix web site at www.calix.com

To learn more about our international job opportunities, please visit our International Careers Page

If you are a person with a disability needing assistance with the application process please:

• Email us at calix.interview@calix.com;
• Call us at +1 (408) 514-3000.

Calix is a Drug Free Workplace.

You may access a copy of Calix Candidate Privacy Policy HERE and other Calix Privacy Policies HERE.