Administrative Assistant Projects

Are you the connecting link that ensures everything runs smoothly? Organizing, planning, structuring, and coordinating between clients and operations: if this energizes you, then this role at SOCOTEC is for you. We are looking for an accurate and proactive administrative project assistant for our Service and Planning department within the Water Safety Advisory division, with additional support for the Engineering team. In this versatile role, you are the fixed point of contact within a small, close-knit team. You ensure that all processes—administrative and organizational—run smoothly. You work with the Syntess system, monitor progress via dashboards, keep track of planning, and regularly coordinate with colleagues, clients, and subcontractors. You also support management with agenda management, communication, and project coordination.

Must Have

• MBO+ work and thinking level
• Experience in an administrative, planning or coordinating function
• Accuracy, independence and sense of responsibility
• Proficiency with digital systems
• Stress resistance and solution-oriented
• Flexibility to quickly switch between various activities

Good to Have

• Experience with Syntess

Perks & Benefits

• A varied role in a socially relevant field
• Informal working atmosphere
• Opportunity to pursue ambition within the organization
• Salary between €3,250 and €3,500 gross per month (for full-time and based on age and experience)
• An employment contract of 32 to 40 hours per week (availability on Monday and/or Friday is a plus)
• 26 vacation days + 3 bonus/malus days (for full-time)
• Company laptop and phone
• Excellent pension scheme
• Training opportunities

Company Description

Are you the connecting link that ensures everything runs smoothly?

Organizing, planning, structuring, and coordinating between clients and operations: if this energizes you, then this role at SOCOTEC is for you. We are looking for an accurate and proactive administrative project assistant for our Service and Planning department within our Water Safety Advisory division, with additional support for the Engineering team.

About SOCOTEC

At SOCOTEC, you contribute to a safe and healthy living environment. We specialize in testing, inspecting, and certifying (TIC) and provide high-quality advice for, among other things, construction, infrastructure, water safety, and building management.

With over 500 colleagues, spread across 12 locations, we work within the Geotechnics, Risk Management & Claims, and Building Performance divisions. You will join the Building Performance Advisory business unit, where expertise, collaboration, and social impact are central.

Job Description

Your role

In this versatile role, you are the fixed point of contact within a small, close-knit team. You ensure that all processes—administrative and organizational—run smoothly.

You work with the Syntess system, monitor progress via dashboards, keep track of planning, and regularly coordinate with colleagues, clients, and subcontractors. You also support management with agenda management, communication, and project coordination.

What will you do?

• Coordinate and administratively support projects
• Prepare, manage, and monitor schedules
• Act as a point of contact for clients, colleagues, and subcontractors
• Support management and project leaders

Specific tasks:

• Process requests, assignments, and calculations
• Maintain the project dashboard and project planning
• Archive project documentation and prepare projects for invoicing
• Prepare work and order forms
• Request and monitor VOGs (Certificates of Conduct) and Defense passes
• Monitor drawing work.

Job Requirements

What do you bring?

• MBO+ work and thinking level
• Experience in an administrative, planning or coordinating function
• Accuracy, independence and sense of responsibility
• Proficiency with digital systems (experience with Syntess is a plus)
• Stress resistance and solution-oriented
• Flexibility to quickly switch between various activities

What do you get from us?

• A varied role in a socially relevant field
• Informal working atmosphere
• Opportunity to pursue ambition within the organization
• Salary between €3,250 and €3,500 gross per month (for full-time and based on age and experience)
• An employment contract of 32 to 40 hours per week (availability on Monday and/or Friday is a plus)
• 26 vacation days + 3 bonus/malus days (for full-time)
• Company laptop and phone
• Excellent pension scheme
• Training opportunities
• Opportunity to pursue ambition within the organization.