Administrative Assistant, Talent Relations & Publicity

We are looking for an assistant to join the Talent Relations and Publicity team, supporting two TV publicists across several series airing domestically and internationally. The ideal candidate will thrive in a fast-paced environment and be a proactive communicator, who can anticipate the needs of their managers to keep their workload on track.

Responsibilities

• Provide organizational and administrative support to the Talent Relations and Publicity team
• Cover phones and maintain calendars & contacts
• Coordinate logistics for travel for talent and employees
• Manage and update department master media press outlet grid
• Track publicity items in magazines, editorials, trades, etc. including breaking news throughout the day
• Create and distribute press coverage reports to Sony TV executives
• Collect show assets and submit series for 20+ ongoing award submissions
• Organize press kit assets (bios, photos, press clips, releases, media alerts, pitch letters for domestic and international press) and create DPK (digital press kit) sites
• Compose talent schedules for publicity events (press days, premieres, etc.)
• Assist on execution & logistics for international/domestic junkets, press events, set visits, press days, and other PR specifics
• Staff will work at publicity events (premieres, junkets, award shows, etc.) working after hours as needed
• Serve as point person for invoice tracking & processing and creation of new vendors
• Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner
• Create and maintain team documents as requested
• Assist with managing show budgets

Requirements

• General knowledge of the television/entertainment industry
• The desire and interest to work in publicity and immerse themselves in the PR world
• Attention to detail and accuracy
• Resourceful, proactive and thorough in their approach
• Superb organizational and time management skills
• Takes responsibility and ownership for tasks
• Can work independently to achieve goals and has a positive attitude
• Able to multi-task and work well with others
• At ease in fast-paced, high-energy, ever-changing work environment
• Exceptional at prioritizing tasks
• Strong written and verbal skills; excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communication skills
• Strong computer skills (Outlook, Excel, Word, PowerPoint, FileMaker Pro, Internet savvy, Canva)
• Maintains discretion and integrity when exposed to confidential information
• Education: B.A., B.S., or equivalent preferred
• Previous administrative/organizational support + industry experience – a plus but not required
• Exposure to a fast-paced environment with tight deadlines
• Must be willing to travel
• Must be willing to work overtime and be flexible with working nights and weekends on occasion

The anticipated base salary for this position is $25/hour to $31/hour. This role may also qualify for incentives and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.