Administrative Assistant – UFP Purchasing

The Administrative Assistant supports the UFP Purchasing team by coordinating inventory and accounting functions, resolving operational issues, and ensuring compliance with company procedures. This role requires strong math and problem-solving skills to maintain accurate records and support purchasing operations.

Must Have

• Maintain and manage inventory levels to meet purchasing and sales targets.
• Monitor inventory conditions and resolve discrepancies or issues.
• Assist with purchase orders, vendor follow-ups, and receiving claims.
• Support accounting functions including invoice processing and reconciliation.
• Generate reports on inventory, aged stock, and purchasing metrics.
• Collaborate with sales and purchasing teams to align inventory with customer needs.
• Perform data entry and maintain accurate records in Excel and ERP systems.
• Assist with cycle counts and quarterly inventory audits.
• Identify, research, and resolve administrative and operational problems.
• Ensure compliance with company accounting procedures and inventory policies.
• Complete special projects as needed.
• High school diploma or equivalent.
• Minimum 2–5 years of experience in inventory control, purchasing, or accounting.

Perks & Benefits

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges
• Other supplemental benefits
• Incentive pay (piece rate, weekly production bonuses, trip rates, and employee referral bonuses)
• Discretionary annual bonus based on Company and business unit performance

Job Summary

The Administrative Assistant supports the UFP Purchasing team by coordinating inventory and accounting functions, resolving operational issues, and ensuring compliance with company procedures. This role requires strong math and problem-solving skills to maintain accurate records and support purchasing operations.

Principal Duties and Responsibilities

• Maintain and manage inventory levels to meet purchasing and sales targets.
• Monitor inventory conditions and resolve discrepancies or issues.
• Assist with purchase orders, vendor follow-ups, and receiving claims.
• Support accounting functions including invoice processing and reconciliation.
• Generate reports on inventory, aged stock, and purchasing metrics.
• Collaborate with sales and purchasing teams to align inventory with customer needs.
• Perform data entry and maintain accurate records in Excel and ERP systems.
• Assist with cycle counts and quarterly inventory audits.
• Identify, research, and resolve administrative and operational problems.
• Ensure compliance with company accounting procedures and inventory policies.
• Complete special projects as needed.
• Perform other duties as required.

Qualifications

• High school diploma or equivalent required.
• Minimum 2–5 years of experience in inventory control, purchasing, or accounting.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong problem-solving and math skills.
• Familiarity with inventory systems and accounting procedures.
• Ability to multitask, prioritize, and meet deadlines.
• Detail-oriented and well-organized.
• Ability to work independently and professionally.

Compensation & Benefits

Hourly Pay Range:

$25 - $27/ hour dependent on experience*

*pay range may be adjusted depending on cost of living

Bonus/Incentive Pay:

Incentive pay may be available for certain job roles and may include piece rate incentives, weekly production bonuses, trip rates, and employee referral bonuses. A discretionary annual bonus based on Company and business unit performance may also be provided.

Benefits currently offered to our employees:

• Medical insurance
• Health savings account with company contribution
• Dental insurance
• Vision insurance
• Basic and voluntary life insurance
• Disability insurance
• 401(k) plan with company match
• Paid vacation and holidays
• Stock purchase program with employee discount
• Educational reimbursement
• Wellness programs and challenges
• Other supplemental benefits