Office Manager

HappyRobot is seeking a highly organized, proactive, and resourceful Office Manager to ensure smooth operations. This role involves overseeing daily office functions, managing supplies and vendors, coordinating company events, and serving as the primary contact for employees and external partners. The Office Manager will also support People Operations with onboarding and administrative tasks for leadership, maintaining a welcoming and safe office environment.

Must Have

• Oversee day-to-day office operations, including supplies, equipment, and vendor management
• Serve as the first point of contact for employees, guests, and external partners
• Coordinate company events, team-building activities, and offsites
• Manage relationships with vendors, landlords, and service providers
• Support People Ops with onboarding, new hire setup, and employee experience initiatives
• Ensure the office environment is welcoming, safe, and aligned with company culture
• Assist leadership with administrative support as needed
• 3+ years of office management, administrative, or operations experience
• Excellent organizational and multitasking skills with strong attention to detail
• Strong communication and interpersonal skills; a team player who enjoys supporting others
• Comfortable with technology and productivity tools (Google Workspace, Slack, etc)
• Proactive problem-solver who thrives in a dynamic, fast-paced environment
• Ability to handle confidential information with discretion

Good to Have

• Startup experience preferred

Perks & Benefits

• Opportunity to work at a high-growth AI startup, backed by top investors.
• Fast Growth - Backed by a16z and YC, on track for eight figure ARR.
• Ownership & Autonomy - Take full ownership of projects and ship fast.
• Work With the Best - Join a world-class team of engineers and builders.

About HappyRobot

HappyRobot is the AI-native operating system for the real economy—a system that closes the circuit between intelligence and action. By combining real-time truth, specialized AI workers, and an orchestrating intelligence, we help enterprises run complex, mission-critical operations with true autonomy.

Our AI OS compounds knowledge, optimizes at every level, and evolves over time. We’re starting with supply chain and industrial-scale operations, where resilience, speed, and continuous improvement matter most—freeing humans to focus on strategy, creativity, and other high-value tasks.

You can learn more about our vision in our Manifesto. HappyRobot has raised $62M to date, including our most recent $44M Series B in September 2025. Our investors include Y Combinator (YC), Andreessen Horowitz (a16z), and Base10—partners who believe in our mission to redefine how enterprises operate. We’re channeling this investment into building a world-class team: people with relentless drive, sharp problem-solving skills, and the passion to push limits in a fast-paced, high-intensity environment. If this resonates, you belong at HappyRobot.

About the Role

We’re looking for a highly organized, proactive, and resourceful Office Manager to keep our operations running smoothly. This is a unique opportunity to work closely with leadership in a fast-paced, high-growth environment.

Key Responsibilities

• Oversee day-to-day office operations, including supplies, equipment, and vendor management
• Serve as the first point of contact for employees, guests, and external partners
• Coordinate company events, team-building activities, and offsites
• Manage relationships with vendors, landlords, and service providers
• Support People Ops with onboarding, new hire setup, and employee experience initiatives
• Ensure the office environment is welcoming, safe, and aligned with company culture
• Assist leadership with administrative support as needed

Qualifications

• 3+ years of office management, administrative, or operations experience (startup experience preferred)
• Excellent organizational and multitasking skills with strong attention to detail
• Strong communication and interpersonal skills; a team player who enjoys supporting others
• Comfortable with technology and productivity tools (Google Workspace, Slack, etc)
• Proactive problem-solver who thrives in a dynamic, fast-paced environment
• Ability to handle confidential information with discretion

Why join us?

• Opportunity to work at a high-growth AI startup, backed by top investors.
• Fast Growth - Backed by a16z and YC, on track for eight figure ARR.
• Ownership & Autonomy - Take full ownership of projects and ship fast.
• Work With the Best - Join a world-class team of engineers and builders.

Our Operating Principles

Extreme Ownership

We take full responsibility for our work, outcomes, and team success. No excuses, no blame-shifting — if something needs fixing, we own it and make it better. This means stepping up, even when it’s not “your job.” If a ball is dropped, we pick it up. If a customer is unhappy, we fix it. If a process is broken, we redesign it. We don’t wait for someone else to solve it — we lead with accountability and expect the same from those around us.

Craftsmanship

Putting care and intention into every task, striving for excellence, and taking deep ownership of the quality and outcome of your work. Craftsmanship means never settling for “just fine.” We sweat the details because details compound. Whether it’s a product feature, an internal doc, or a sales call — we treat it as a reflection of our standards. We aim to deliver jaw-dropping customer experiences by being curious, meticulous, and proud of what we build — even when nobody’s watching.

We are “majos”

Be friendly & have fun with your coworkers. Always be genuine & honest, but kind. “Majo” is our way of saying: be a good human. Be approachable, helpful, and warm. We’re building something ambitious, and it’s easier (and more fun) when we enjoy the ride together. We give feedback with kindness, challenge each other with respect, and celebrate wins together without ego.

Urgency with Focus

Create the highest impact in the shortest amount of time. Move fast, but in the right direction. We operate with speed because time is our most limited resource. But speed without focus is chaos. We prioritize ruthlessly, act decisively, and stay aligned. We aim for high leverage: the biggest results from the simplest, smartest actions. We’re running a high-speed marathon — not a sprint with no strategy.

Talent Density and Meritocracy

Hire only people who can raise the average; ‘exceptional performance is the passing grade.’ Ability trumps seniority. We believe the best teams are built on talent density — every hire should raise the bar. We reward contribution, not titles or tenure. We give ownership to those who earn it, and we all hold each other to a high standard. A-players want to work with other A-players — that’s how we win.

First-Principles Thinking

Strip a problem to physics-level facts, ignore industry dogma, rebuild the solution from scratch. We don’t copy-paste solutions. We go back to basics, ask why things are the way they are, and rebuild from the ground up if needed. This mindset pushes us to innovate, challenge stale assumptions, and move faster than incumbents. It’s how we build what others think is impossible.