Bidding Engineer – HVDC Projects

We are seeking an experienced Bidding Engineer to support the preparation and execution of bids for a major HVDC Project. This role involves pre-bid and post-bid activities, including technical documentation, specification development, vendor coordination, project scheduling support, and ensuring compliance with international standards. Key responsibilities include developing standard specifications, preparing bidding documents, reviewing tender documents, developing technical specifications for AC and DC equipment, ensuring compliance with IEC, IEEE, and National Grid standards, coordinating with engineering teams, supporting cost estimation and risk analysis, assisting in project structure and schedule development, managing vendor coordination, and handling post-bid activities like client clarifications and contract documentation.

Must Have

• Strong understanding of HVDC Systems: converter stations, AC/DC interface equipment, and auxiliary systems
• Knowledge of IEC, IEEE, and relevant grid compliance standards
• Ability to create detailed technical specifications for AC/DC equipment
• Experience in coordinating with equipment suppliers and validating technical compliance
• Familiarity with tools like MS Project or Primavera for schedule preparation
• Proficiency in preparing bidding documents, technical schedules, and compliance matrices

Good to Have

• Bachelor’s degree in electrical engineering or equivalent
• 3 to 8+ years’ experience in HVDC projects, power transmission, or EPC bidding
• Strong analytical and communication skills
• Ability to work under tight deadlines and manage multiple bid packages
• Excellent coordination and stakeholder management
• Strong attention to detail and compliance
• Ability to work in cross-functional teams

Perks & Benefits

• Salary increment once a year
• Commuting allowance (up to 20,000 JPY/month)
• Full annual salary system (1/12 paid monthly)
• Overtime allowance
• Welfare pension
• Health insurance (Tokyo Information Service Industry Health Insurance Association)
• Employment insurance
• Worker's Accident Compensation Insurance
• Health checkup (health checkup for dependents, medical checkup, gynecological checkup, etc.)
• Retirement age is 65 years old (no retirement age for positions, possibility of continued employment as a consultant)
• Referral recruitment system (with benefits)
• In-house training system (online)
• Trial period: 3 months, no change in duties or benefits
• Measures to prevent passive smoking: Yes (no smoking indoors)
• Total holidays: over 120 days off per year
• 2-day weekend system (Saturday and Sunday)
• National Holidays
• New Year holidays
• Paid vacation
• Prenatal and post-natal leave
• Childcare leave
• Nursing care leave
• Bereavement leave

Project Overview and Responsibilities

Role Overview

We are seeking an experienced Bidding Engineer to support the preparation and execution of bids for a major HVDC Project. This role involves pre-bid and post-bid activities, including technical documentation, specification development, vendor coordination, project scheduling support, and ensuring compliance with international standards.

Key Responsibilities

Pre-Bid Activities

• Develop standard specifications for HVDC bidding processes
• Prepare bidding documents in compliance with client requirements
• Review tender documents, specifications, and BOQs
• Develop technical specifications for AC and DC equipment in HVDC systems (e.g., Surge Arrester, Circuit Breaker, Disconnector and earthing switch, PIR, High Speed Switches, transformers, reactors, filters & control systems)
• Develop Technical specifications for Secondary Equipment's. (Heat exchanger, cooling system, DG set)
• Ensure alignment with IEC, IEEE, and National Grid standards
• Coordinate with engineering teams to gather technical inputs for bid proposals
• Support cost estimation and technical risk analysis
• Support in developing HVDC Project structure
• Support in developing HVDC Project Schedule

Vendor Coordination

• Identify and engage with qualified vendors for AC/DC equipment
• Ensure vendor proposals meet technical specifications and ratings defined in the bid
• Review vendor documentation and compliance with IEC/IEEE standards
• Facilitate technical discussions and clarifications with vendors during bid preparation
• Support sourcing strategy and cost optimization

Project Scheduling & Documentation

• Assist in preparing project schedules for bidding and execution phases
• Support development of technical documentation related to project planning and execution
• Ensure timely submission of all technical deliverables as per bid timelines

Post-Bid Activities

• Respond to technical clarifications and queries from the client
• Update and refine technical documentation based on feedback
• Support negotiations and technical presentations during bid evaluation
• Assist in compliance checks and documentation for contract award

Employment Type

Permanent Employee

Work Location

Kobe, Japan

Access to Work Location

5 minutes by train and 10 minutes by Walk from Hyogo Station

Mode of Work

Working at Office

Number of Hires

1

Work Experience

Requirements

Must Have

Required Technical Expertise

• HVDC Systems: Strong understanding of converter stations, AC/DC interface equipment, and auxiliary systems
• Standards Knowledge: IEC, IEEE, and relevant grid compliance standards
• Specification Development: Ability to create detailed technical specifications for AC/DC equipment
• Vendor Management: Experience in coordinating with equipment suppliers and validating technical compliance
• Project Scheduling: Familiarity with tools like MS Project or Primavera for schedule preparation
• Documentation Skills: Proficiency in preparing bidding documents, technical schedules, and compliance matrices

Good to Have

• Bachelor’s degree in electrical engineering or equivalent
• 3 to 8+ years’ experience in HVDC projects, power transmission, or EPC bidding
• Strong analytical and communication skills
• Ability to work under tight deadlines and manage multiple bid packages

Soft Skills

• Excellent coordination and stakeholder management
• Strong attention to detail and compliance
• Ability to work in cross-functional teams

Welfare

• Salary increment once a year
• Commuting allowance (up to 20,000/month)
• Salary details: Full annual salary system (1/12 paid monthly)
• Overtime allowance
• Equipped with various social insurance
• Welfare pension
• Health insurance (Tokyo Information Service Industry Health Insurance Association)
• Employment insurance
• Worker's Accident Compensation Insurance
• Health checkup (health checkup for dependents, medical checkup, gynecological checkup, etc.)
• Retirement age is 65 years old *No retirement age for positions (possibility of continued employment as a consultant after retirement)
• Referral recruitment system (with benefits)
• In-house training system (online)
• Trial period: 3 months, no change in duties or benefits
• Measures to prevent passive smoking: Yes (no smoking indoors)

Vacations

• Total holidays: over 120 days off per year
• 2-day weekend system (Saturday and Sunday)
• National Holidays
• New Year holidays
• Paid vacation
• Prenatal and post-natal leave
• Childcare leave
• Nursing care leave
• Bereavement leave

*Holidays and vacation days may change depending on the work place you are stationed. Since they are all major manufacturers, most have generous annual vacations