Business Marketing Coordinator

This role supports the Philips Avent Global Business Unit, ensuring the team meets key business deliverables, supports the People and Culture agenda, and manages logistics and budget. The Marketing Coordinator assists the Mother and Child Care/Women’s Health Business Unit Leader and Management Team with administrative, organizational, and operational tasks, as well as strategic coordination of critical Marketing, Business, and People initiatives. Responsibilities include managing budgets, coordinating team efforts for business moments, and bringing consumer insights to the team.

Must Have

• Manage the Outlook agenda of the Business Unit Leader and 4 MT leaders
• Organize meetings, events, (video) conferences, Web casts
• Remain knowledgeable of corporate policies
• Interpret and communicate executive intent to other employees
• Deal with sensitive, complex and highly confidential information
• Create draft letters/mails/office documents/personnel announcements, meeting minutes/powerpoints
• Develop travel plans travel arrangements (incl visa) and related expenses
• On-/Off boarding of employees & coordinating other HR & IT related matters
• Connect the dots on the Strategic and Financial business cadence
• Responsible for on time, in full completion of key inputs for critical Marketing and BU milestones
• Manage Dashboard Report Out Monthly and Action Trackers for key Enablers of the AOP
• Create a weekly dossier of key global, external communication related to parenting and women’s health
• Responsible for including consumer insights gathered from Ratings and Reviews and post market surveillance into key MCC+WH MT regular touchbase and Monthly TownHall
• Track Marketing Budgets: Marcomm, MI&A, KOL, Design and T&E budgets, including creating POs as needed
• Lead creation and host TownHalls and Coffee Corners
• Lead internal communication, setting the internal communication cadence for the entire MCC + WH Management Team
• College Degree with 15+ Yrs experience in supporting senior multi person teams in matrix environment
• Experience in Marketing Coordination, Office Coordination, Communications
• Budget Management
• Leading key strategic meetings
• Project Management and Performance Metric Tracking
• Leading internal communications at large multinational organizations
• Carrying out & measuring impact of an Employee Engagement Plan
• Proficiency in MS Office (Excel, PPT, Word)

Good to Have

• Experience with Sharepoint, Teams, Workday, Concur, and Ariba Guided Buying (Purchase Orders)

Job Title

Business Marketing Coordinator

Job Description

Your Challenge:

Be a key pillar of the Philips Avent Global Business Unit keeping the team moving on cadence with key business deliverables, supporting the People and Culture agenda and handling the logistics and budget. You are a critical part of the team that is building the Philips Avent brand and driving Category Growth.

Marketing Coordinator supports the Mother and Child Care/Women’s Health Business Unit Leader and the Management Team, 5 team members in total, with all administrative, organizational and operational matters as well as strategic coordination of critical Marketing, Business and People initiatives necessary to deliver on our ambitions. You will be responsible for managing budgets and coordinating the team to deliver on time and in full for key business moments. You will keep a pulse on the outside world of Maternal & Women’s Health and bring the voice of the consumer to our team consistently.

Your role:

• Manage the Outlook agenda of the Business Unit Leader and 4 MT leaders including booking rooms/office locations, and the objectives of all meetings (even if not the organizer) are clear in the invite.
• Organizing meetings, events, (video) conferences, Web casts, including keeping meeting rooms stocked and prepping for events
• Remain knowledgeable of corporate policies to be an effective delegate in key business systems where possible
• Interpret and communicate executive intent to other employees.
• Dealing with sensitive, complex and highly confidential information. Demonstrating the highest integrity with key stakeholders and the other Administrative Assistants.
• Creating draft letters/mails/ office documents/personnel announcements, meeting minutes/ powerpoints
• Develop travel plans travel arrangements (incl visa) and related expenses
• On-/Off boarding of employees & coordinating other HR & IT related matters
• Connecting the dots on the Strategic and Financial business cadence, ensuring all team members are clear on the deliverables and timelines, including key Strategy, BU, Region and Function deliverables.
• Responsible for on time, in full completion of key inputs for critical Marketing and BU milestones: MT Perform, MT Transform, QBIP, QBR, SPOR
• Manage Dashboard Report Out Monthly and Action Trackers for key Enablers of the AOP.
• Create a weekly dossier of key global, external communication, including articles, news reports, social media posts, internal communications about priority topics related to the parenting and women’s health space to keep the team well read and up to date on relevant topics.
• Responsible for including consumer insights gathered from Ratings and Reviews and post market surveillance into key MCC+WH MT regular touchbase and Monthly TownHall
• Tracks Marketing Budgets: Marcomm, MI&A, KOL, Design and T&E budgets, including creating POs as needed
• Leads creation and hosts TownHalls and Coffee Corners including keeping ahead of the employee engagement planning and scores with pre/post meeting NPS pulses
• Internal Communication lead, in coordination with the External Comms Manager, setting the internal communication cadence for the entire MCC + WH Management Team (4 posts/MT member/ Yr).

You're the right fit if:

• Have a college Degree with 15+ Yrs experience in supporting senior multi person teams in matrix environment and Marketing Coordination, Office Coordination, Communications
• Budget Management
• Leading key strategic meetings
• Project Management and Performance Metric Tracking
• Leading internal communications at large multinational organizations
• Carrying out & measuring impact of an Employee Engagement Plan
• MS Office (Excel, PPT, Word)
• Experience with Sharepoint, Teams, Workday, Concur, and Ariba Guided Buying (Purchase Orders) is a plus
• Be energized by working in a fast paced environment and service oriented
• Take authority and ownership vs asking permission
• Accuracy and attention to details with a sense of urgency and accountability
• Calm, yet assertive professional manner
• Ability to predict potential risks and mitigation plans /Flexible and adaptable approach
• Creative / Improviser; Solution oriented , problem solver
• Strong written and verbal communication skills

How we work together

We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.

About Philips

We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.

If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.