Coordinator, Development, Principal and Major Gifts

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund are seeking a motivated and detail-oriented Frontline Coordinator for the Principal and Major Gifts Team (PMG). This role provides comprehensive administrative, strategic, and event-related support to the PMG department, assisting the National Director and frontline fundraisers in achieving annual fundraising and campaign goals. The coordinator will help prepare proposals, reports, correspondence, and donor briefings, ensuring accuracy and compliance with PPFA regulations, and maintaining donor data.

Must Have

• Support PMG department (administrative, strategic, events-related)
• Support National Director and frontline team to achieve fundraising goals
• Partner with gift officers and operations team for data compliance
• Assist in preparation of proposals, reports, correspondence, gift acknowledgements
• Prepare donor/prospect meeting briefings and event briefings
• Ensure materials are accurate and compliant with PPFA regulations
• Conduct research on donors and prospects
• Document all fundraising activity in database and hard files
• Maintain accurate donor files, including tracking spreadsheets and database
• Provide administrative support for the National Director of PMG
• Perform additional development-related activities as assigned
• One or more years of directly related work experience
• Bachelor’s degree or equivalent relevant experience
• Advanced computer skills (Microsoft Word, Excel, Google)
• Strong organizational, analytical, and problem-solving skills
• Strong communication skills, both oral and written
• Ability to maintain confidential information
• Precise attention to detail
• Commitment to Planned Parenthood’s mission

Good to Have

• Ability to work collaboratively and flexibly with a dynamic, fast-moving team
• Sensitivity to diversity and inclusion
• Ability to complete multiple tasks with poise, accuracy, and confidence
• Understanding of the Sexual and Reproductive Health ecosystem

Perks & Benefits

• Commitment to building a workplace culture that fosters belonging
• Promotes learning throughout the employee lifecycle
• Recognizes individual contributions to the mission
• Equal employment opportunity employer
• Non-discriminatory work environment
• Committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy and political arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission. Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund seek a motivated and detail oriented Frontline Coordinator. This job reports to the Director of Major Gifts in the Principal and Major Gifts Team (PMG) of PPFA. The PMG team raises revenue from high net-worth individuals and families by building and deepening relationships to yield six, seven and eight figure gifts to support the mission of PPFA, PPAF, PPVotes, and the Federal PAC.

Purpose:

• The Philanthropy Coordinator is responsible for the comprehensive support of the PMG department (administrative, strategic, events-related); including supporting the work of the National Director and the frontline team to achieve annual fundraising goals and campaign goals, and directly supporting the work of assigned frontline fundraisers.

Engagement:

• This individual will partner with the National Director and gift officers on the frontline fundraisers team, as well as collaborate directly with other coordinators and specialists, and the operations team, to ensure that data and activity are compliant, comprehensively recorded and well-maintained.

Delivery:

• Work with three PMG fundraisers and a discovery manager to assist in preparation of proposals, reports, correspondence, gift acknowledgements, donor/prospect meeting briefings, event briefings, and large-scale donor mailings. Anticipate needs and provide behind the scenes support in drafting communications and preparing outreach materials.
• Ensure materials are accurate and packaged in accordance with PPFA regulations.
• Conduct research to gather background information on donors and prospects.
• Support gifts officers and discovery manager in documenting all fundraising activity in database and hard files. Maintain accurate donor files – including donor and revenue tracking spreadsheets and donor database management.
• Provide administrative support for the National Director of PMG, including receipt reconciliation and administrative support as needed.
• Perform additional development-related activities at the request of their manager including coordinator activities in support of frontline fundraisers, staffing events, and crafting donor ntelligence briefings.
• Performs other duties as assigned

Knowledge, Skills and Abilities (KSAs):

• One or more years of directly related work experience.
• Bachelor’s degree in a relevant field required, or equivalent years of relevant experience..
• Advanced computer skills, including Microsoft Word, Excel, Google.
• Ability to work collaboratively and flexibly with a dynamic, fast-moving team under pressure of tight deadlines.
• Strong organizational, analytical, and problem-solving skills, with the ability to coordinate projects and keep them on track.
• Strong communication skills, both oral and written.
• Ability to maintain confidential information.
• Sensitivity to diversity and inclusion paired with the intention to contribute to PPFA’s work toward creating an inclusive environment.
• Ability to complete multiple tasks with poise, accuracy, and confidence.
• Precise attention to detail.
• A deep commitment to Planned Parenthood’s mission and understanding of the Sexual and Reproductive Health ecosystem.

Travel: 0% - 25%

Planned Parenthood's cultural ethos, "In This Together", reflects our commitment to building a workplace culture that fosters belonging, promotes learning throughout the employee lifecycle, and recognizes individual contributions to our mission.

Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood Federation of America is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.