Payroll Manager

The Payroll Manager at Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) is responsible for overseeing and managing the Organization's payroll functions, ensuring timely, accurate, and compliant payroll processing. This role involves analyzing payroll data, collaborating with various departments including Finance, IT, and People, Culture & Equity, and supervising Payroll Specialists. The manager will ensure adherence to federal, state, and local payroll laws, handle complex payroll tasks, troubleshoot system issues, and provide excellent customer service for payroll-related concerns. They will also assist with annual audits and provide training.

Must Have

• Oversee and manage end-to-end payroll process for all employees
• Ensure timely and accurate payroll disbursements
• Supervise Payroll Specialists
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices
• Handle complex payroll tasks, including off-cycle payments, retroactive adjustments, and garnishments
• Troubleshoot and resolve payroll system issues promptly
• Provide information for annual financial statement audit
• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)
• Minimum of 5-7 years of experience in payroll management, with at least 3 years in a supervisory role
• Extensive knowledge of federal, state, and local payroll tax regulations
• Proven experience with state registrations and filings
• Proficient in UKG or other payroll software and Microsoft Excel

Good to Have

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field
• Excellent organizational skills and attention to detail
• Exceptional communication and interpersonal skills
• Ability to handle confidential information with discretion and professionalism
• Ability to work collaboratively and flexibly with a dynamic, fast-moving team
• Strong organizational, analytical, and problem-solving skills
• Strong oral and written communication skills
• High proficiency in Google products
• Flexibility and ability to adapt to quickly changing priorities and ambiguous situations
• Commitment to PPFA’s mission and diversity, equity, and inclusion

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. Planned Parenthood organizations serve all people with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates, which operate non-profit health centers across the U.S. PPFA also works to educate the public on and advocate for issues of sexual and reproductive health. Formed as the advocacy and political arm of Planned Parenthood Federation of America, Planned Parenthood Action Fund is a separate non-profit membership organization tax-exempt under section 501(c)(4). The Action Fund engages in educational, advocacy, and limited electoral activity, including grassroots organizing, legislative advocacy, and voter education in furtherance of the Planned Parenthood mission.

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek an experienced and detail-oriented Payroll Manager. This job reports to the Assistant Controller in the Finance Department of the Office of the Chief Financial Officer of PPFA. The Finance Department provides confidence to all stakeholders in the fiscal and fiduciary responsibility of Planned Parenthood Federation of America (PPFA), and Planned Parenthood Action Fund (PPAF) and its related entities (collectively the Organizations) with a commitment to customer service, sound controls, compliance monitoring, and timely, accurate, and complete reporting, analysis and decision support to further the Federation’s mission.

Purpose:

• The Payroll Manager is responsible for overseeing and managing the Organization's payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.
• They will analyze and interpret payroll data, understanding trends, analyzing variances, and exercising critical thinking as they collaborate with the Finance leadership team.

Engagement:

• Works with staff in other departments as well as the People, Culture & Equity department to coordinate the payroll process and produce work that is on time and meets performance goals.
• Collaborate with IT on optimization of payroll systems.
• Collaborate with all Finance teams to provide accurate, real-time data to our stakeholders, enabling them to make strategic decisions.
• Collaborating with Payroll Specialists and consultants as needed to lead a successful year-end.
• Collaborate with Benefits to ensure a smooth annual open enrollment period
• Assist Assistant Controller with the annual 401K audit

Delivery:

• Oversee and manage the end-to-end payroll process for all employees, ensuring timely and accurate payroll disbursements.
• Supervise Payroll Specialists
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices, including registration with the states.
• Handle complex payroll tasks, including review of off-cycle payments, retroactive adjustments, and garnishments.
• Troubleshoot and resolve payroll system issues promptly.
• Ensure a high level of customer service and satisfaction by addressing and resolving payroll-related concerns promptly in collaboration with the Payroll Specialist.
• Provide information for annual financial statement audit
• Provide training in a live or virtual format for new hires and PPFA Intranet on payroll system
• Perform other duties as assigned.

Knowledge, Skills and Abilities (KSAs):

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field preferred.
• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification)
• Minimum of 5-7 years of experience in payroll management, with at least 3 years in a supervisory role.
• Extensive knowledge of federal, state, and local payroll tax regulations.
• Proven experience with state registrations and filings.
• Proficient in UKG or other payroll software and Microsoft Excel.
• Excellent organizational skills and attention to detail.
• Exceptional communication and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work collaboratively and flexibly with a dynamic, fast-moving team, completing multiple tasks with poise, accuracy, and confidence.
• Strong organizational, analytical, and problem-solving skills
• Strong oral and written communication skills
• High proficiency in Google products
• Flexibility and ability to adapt to quickly changing priorities and ambiguous situations
• Commitment to PPFA’s mission and diversity, equity, and inclusion, particularly surrounding race equity
• A deep commitment to Planned Parenthood’s mission of promoting Sexual and Reproductive Health.

$92,000 - $100,000 a year

Travel: 5-10% domestic

Planned Parenthood Federation of America participates in the E-Verify program. Planned Parenthood Federation of America is an equal employment opportunity employer and is committed to maintaining a non-discriminatory work environment, and does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. Planned Parenthood is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.