Deposition Events Operations Associate

Filevine is a rapidly growing legal tech company building cloud-based workflow tools. The Deposition Events Operations Associate will ensure seamless execution of live Digital legal proceedings, managing time-sensitive logistics, troubleshooting in real time, and overseeing operational details. This role covers Hawaii/Alaska/Pacific Time hours (12 noon - 9pm PT) and is ideal for someone who thrives in fast-paced, high-pressure environments with complex logistical challenges and a sharp eye for detail.

Must Have

• Coordinate with interpreters and reporters for event coverage.
• Create and maintain processes and documentation for event operations.
• Monitor high-risk proceedings in real time, support Digital Reporters, and escalate issues.
• Review event recordings and data for accuracy, compliance, and performance.
• Verify and process event vendor invoices for timely payment.
• 2+ years in client or technical support in a fast-paced environment.
• Detail-oriented and highly organized, with strong time management skills.
• Comfortable multitasking and prioritizing in a fast-paced, high-volume environment.
• Excellent communicator with a calm, professional demeanor—even under pressure.

Good to Have

• legal tech experience
• live-event coordination experience
• back-office operations experience
• Front experience
• OpenPhone experience
• Zoom experience

Perks & Benefits

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Medical, Dental, & Vision Insurance (for full-time employees)
• Competitive & Fair Pay
• Maternity & paternity leave (for full-time employees)
• Short & long-term disability
• Opportunity to learn from a dedicated leadership team
• Top-of-the-line company swag

Filevine is forging the future of legal work with cloud-based workflow tools. We have a reputation for intuitive, streamlined technology that helps professionals manage their organization and serve their clients better. We’re also known for our team of extraordinary and passionate professionals who love working together to help organizations thrive. Our success has catapulted Filevine to the forefront of our field—we are ranked as one of the most innovative and fastest-growing technology companies in the country by both Deloitte and Inc.

Our Mission

Filevine is building the seamless intersection between legal and business by creating a world- class platform to help professionals scale.

About the Role

As a Deposition Events Operations Associate, you’ll play a critical role in ensuring the seamless execution of live Digital legal proceedings. You’ll manage time-sensitive logistics, troubleshoot in real time, and oversee critical operational details across the event lifecycle. This role is ideal for someone who thrives in fast-paced, high-pressure environments, enjoys complex logistical challenges, and has a sharp eye for detail.

This role will be covering our Hawaii/Alaska/Pacific Time hours of operation. Working hours would be from 12 noon - 9pm PT

What You'll Own

• Event Logistics: Coordinate with interpreters and reporters to ensure full coverage of upcoming and last-minute events.
• Event Operations: Create and maintain processes and documentation, and work cross-functionally to improve the products and policy that impact live event quality.
• Live Event Monitoring: Monitor high-risk proceedings in real time, support Digital Reporters during live issues, and escalate or debrief as needed.
• Post-Event Quality Assurance: Review event recordings and data for accuracy, compliance, and performance. Handle trimming, redactions, and speaker corrections to ensure high-quality transcripts.
• Vendor Payments: Verify and process event vendor invoices to ensure timely and accurate payment.

Who You Are

• 2+ years in client or technical support in a fast-paced environment
• Detail-oriented and highly organized, with strong time management skills
• Comfortable multitasking and prioritizing in a fast-paced, high-volume environment
• Excellent communicator with a calm, professional demeanor—even under pressure, legal tech, live-event coordination, and back-office operations experience is a plus
• Front, OpenPhone, and Zoom experience is a plus

Compensation Information: $70,000-85,000

The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual’s location, qualifications, education, work experience, skills and performance. We believe in the importance of pay equity - the range listed is just one component of Filevine’s total compensation package for employees. This position is also eligible for a paid time off policy, as well as a comprehensive benefits package.

Cool Company Benefits:

• A dynamic, rapidly growing company, focused on helping organizations thrive
• Medical, Dental, & Vision Insurance (for full-time employees)
• Competitive & Fair Pay
• Maternity & paternity leave (for full-time employees)
• Short & long-term disability
• Opportunity to learn from a dedicated leadership team
• Top-of-the-line company swag

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in our Privacy Policy.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.