Executive Assistant / Business Development Coordinator

Nexus Studios is seeking an energetic and resourceful Executive Assistant / Business Development Coordinator to support its two founders (CEO and CCO) in London. The role focuses on new business development, involving complex diary management, meeting coordination, client communication, event arrangement, research, and presentation preparation within a dynamic production environment. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks and changing priorities.

Must Have

• Complex diary management and daily schedule coordination for CEO and CCO.
• Arrange and prepare meetings (in-person or virtual), including tech set-up, agendas, pre-reading, minutes, and action tracking.
• Manage travel bookings and itineraries.
• File expenses and receipts.
• Act as a key liaison between all departments and founders.
• Provide general administrative support.
• Conduct research on projects, clients, talent, industry activity, and events.
• Create and present research findings.
• Work with teams on planning external presentations and events, liaising with contacts and tailoring portfolio decks.
• Aid executives in presentation deck preparation.
• Attend meetings and take notes, providing follow-up actions.
• Maintain internal databases for new business activities.

Good to Have

• Familiarity with Apple hardware and Keynote.

Perks & Benefits

• Holiday leave increasing with each year's service by 1 day up to 28 days
• Additional gifted days off between Christmas and New Year
• Option to purchase 5 extra days holiday per year
• Work from anywhere in the world for 2 weeks
• Worldwide travel insurance for you and your family
• Enhanced Maternity and Paternity leave and pay
• Employee Assistance Programme (EAP)
• Cycle 2 Work scheme
• Season travel ticket loan
• Perkbox & BHN Extras
• Eyecare contributions
• Sabbatical

Description

Overview:

We are looking for an energetic and resourceful EA / Business Coordinator to support the two founders (CEO and CCO), based in Shoreditch, London across their new business development activities.

Working in a busy production environment, you will be highly organised and able to handle multiple tasks and changing priorities. You will be comfortable scheduling meetings, responding to high profile clients’ emails on the executive’s behalf, note taking in meetings and strategically follow up on next steps. Being a key representative of the company, you will anticipate needs and take pride in ensuring administration and communication runs smoothly. It is our hope that your role will develop as your understanding of the company grows and you start being able to follow up on conversations independently with a strategic understanding of the founders’ goals.

You will also arrange events and be involved in high profile conversations across the whole multidimensional company’s offering from short form content to immersive experience and longer form, working on existing and new opportunities across entertainment, music and sports content. Your day will also involve anything from research, proofreading, digital presentation decks, meetings preparations, talent and writers coordination and more.

Requirements

Key Duties:

- EA

• Complex diary management and daily schedule coordination for the CEO and CCO. Proactively manage and maintain the Executive’s busy calendars, scheduling internal and external meetings across multiple time zones, and ensuring they are prepared for all engagements.
• Arrange and prepare meetings (in-person or virtual) including tech set-up, preparing agendas, distributing pre-reading materials, taking minutes, and tracking action items to ensure timely completion.
• Managing travel bookings and itineraries
• Filing of expenses and receipts
• Be a key liaison between all departments and founders
• General administrative support as and when required

- Business Development Coordinator

• Research tasks on a broad range of subjects including projects, clients, talent, industry activity and events
• Create and present research findings
• Working with the relevant teams on planning external presentations and events. This will require liaising with the external contacts and internal teams and tailoring portfolio deck presentations for new business meetings.
• Aide executives in preparation of presentation decks, coordinating with wider teams as necessary
• Attend meetings and take notes, providing follow up actions
• Maintaining internal databases for new business activities covered

- Requirements

• Strong all-round EA and coordination experience and skills are essential (organisation, management, coordination) alongside discretion at all times.
• Experience in multi-tasking and time management across a broad range of activities
• Experience in dealing with both staff and external contacts, talent and clients
• Articulate with excellent interpersonal skills and ability to work collaboratively
• Strong written communication
• Fully computer literate with all round Google Suite skills (email, slides, docs, sheets, drive), familiarity with Apple hardware and Keynote a plus
• Proactive, attention to detail and ability to work in a fast paced environment
• A passion for animation, film, culture and immersive content and an entrepreneurial spirit is a must

Benefits

Why work for us?:

Nexus Studios is committed to building and maintaining an inclusive workplace. We offer flexible working practices. We encourage applications from candidates who are under-represented in the creative industries.

What we can offer:

• Holiday leave increasing with each year's service by 1 day up to 28 days
• Additional gifted days off between Christmas and New Year
• Option to purchase 5 extra days holiday per year
• Work from anywhere in the world for 2 weeks
• Worldwide travel insurance for you and your family
• Enhanced Maternity and Paternity leave and pay
• Employee Assistance Programme (EAP)
• Cycle 2 Work scheme
• Season travel ticket loan
• Perkbox & BHN Extras
• Eyecare contributions
• Sabbatical