Facilities Operations Manager

9 Minutes ago • 7 Years +
Facility Management

Job Description

The Facilities Operations Manager will oversee workplace strategy, manage lease and property matters, and lead workplace projects including office development and fit-outs. Responsibilities also include facilities procurement, budget management, ensuring compliance, and providing technical support for building systems. The role requires proactive maintenance planning, stakeholder liaison, and supporting daily operations across the portfolio, with international travel as needed.
Must Have:
  • Degree in Engineering, Facilities, or Business Management (or equivalent practical experience)
  • 7+ years of experience running projects in Facilities Management, Real Estate, and/or Workplace Management
  • Strong technical knowledge of office environments and building systems, with experience across hard and soft FM
  • Understanding of FM delivery models and experience running multi-site services
  • Knowledge of health, safety, and security requirements and their application
  • Ability to confidently deliver projects including re-fits, fit-outs, small works, and moves, with basic change-management know-how
  • Strong negotiation skills and ability to build long-term supplier relationships
  • Comfortable with budgets and accounting processes
  • Practical, hands-on approach, organized, and able to prioritize effectively
  • Warm, approachable communication style and proactive stakeholder management
  • Ability to identify improvements as the company evolves
  • Proficiency in using data and metrics for planning, tracking performance, and decision-making (asset registers, PM schedules, KPIs)
  • Excellent English (written and spoken)

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What will you be doing at Miniclip?

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  • Oversee portfolio strategy to ensure workplaces meet current and future needs.
  • Support lease and property matters (rent, rates, service charges) with stakeholders and partners.
  • Plan and deliver workplace projects, managing budgets, risks, timelines, and comms.
  • Deliver office development and fit-out projects on time, on budget, and to agreed standards.
  • Lead facilities procurement, negotiate contracts, set SLAs, and review KPIs for improvement.
  • Produce and maintain metrics to optimize office occupancy and usage.
  • Support FM governance with playbooks, audits, and action follow-up.
  • Provide technical support on FM services and building systems; resolve issues and plan improvements.
  • Ensure proactive maintenance, manage asset lifecycle, and replacement planning.
  • Monitor and control OpEx/CapEx budgets; address variances and ensure value.
  • Prepare capital proposals with strong business cases and clear outcomes.
  • Liaise with IT, People, Legal, and Finance to align facilities plans with culture, compliance, and budgets.
  • Ensure compliance with legislation and company standards; enhance self-inspections and audits.
  • Partner with Workplace and Office Managers for consistent daily operations across the portfolio.
  • Support team and business with ad hoc duties.
  • International travel as required.

What are we looking for?

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To be successful in this role, you’ll:

  • Hold a degree in Engineering, Facilities, or Business Management (or equivalent practical experience).
  • Bring 7+ years of running projects in Facilities Management, Real Estate, and/or Workplace Management.
  • Have strong technical knowledge of office environments and building systems, with experience across hard and soft FM.
  • Understand FM delivery models and ways of working, and have run multi‑site services before.
  • Know health, safety, and security requirements, and how to apply them on the ground.
  • Deliver projects confidently, re‑fits, fit‑outs, small works, and moves, with basic change‑management know‑how.
  • Negotiate well and build long‑term supplier relationships so service quality stays high and value for money is clear.
  • Be comfortable with budgets and accounting processes.
  • Work in a practical, hands‑on way, while staying organized and able to prioritize effectively.
  • Communicate in a warm, approachable style and manage stakeholders proactively.
  • Keep an eye out for improvements; our company evolves, and our workplaces should evolve with it.
  • Use data and metrics to plan maintenance, track performance, and inform decisions (asset registers, PM schedules, KPIs).
  • Have excellent English (written and spoken).

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