Executive Assistant

The Executive Assistant supports a senior film executive within Sony Pictures Motion Picture Group, handling a full range of administrative duties. This includes managing calendars, scheduling meetings, preparing documents and presentations, drafting correspondence, processing expenses, and arranging complex domestic and international travel. The role requires a proactive, solution-oriented individual with exceptional organizational, interpersonal, and communication skills, capable of multitasking and prioritizing in a dynamic environment. A minimum of 5 years of executive assistant experience in the film industry is essential.

Must Have

• Manage executive’s calendar and schedule meetings.
• Screen and respond to incoming calls.
• Prepare documents, research, and presentations.
• Draft correspondence (emails, agendas, notes).
• Handle feedback with openness and a growth mindset.
• Remain calm and solution-oriented under stress.
• Maintain clarity and focus in ambiguous situations.
• Process and track billing and expense reports.
• Create and maintain electronic and hard copy files.
• Book complex domestic and international travel.
• Assist with event planning.
• Serve as liaison for executive’s boards and charities.
• Ensure smooth office procedures.
• Perform general administrative duties.
• Minimum 5 years as executive assistant on a senior level desk in film industry.
• Expert in MS PowerPoint, Word, Excel, Outlook, and Adobe Acrobat.
• Exceptional organizational and interpersonal skills.
• Ability to multi-task and prioritize accurately and timely.
• Flexible and adaptable to changing priorities.
• Common sense, dependability, loyalty, discretion, resourceful, maturity, attention to detail.
• Excellent written and oral communication skills.
• Knowledge of talent and filmmakers in entertainment industry.

Good to Have

• Experience in development/production space.
• Worked at a talent agency.
• Experience with private charters and visa regulations.

Perks & Benefits

• Annual incentive eligibility
• Comprehensive benefits

The Executive Assistant support a senior film executive within Sony Pictures Motion Picture Group and will be responsible for a full range of administrative support including: answering phones, maintaining calendars, filing, meeting coordination, travel arrangements, handling correspondence, expense reports, and general senior level office duties.

Responsibilities

• Manages executive’s calendar; schedules/coordinates meetings; handles any meeting preparation
• Screens and responds to incoming calls and follows up on outgoing calls
• Prepare documents, research and presentations for high-level meetings
• Drafts correspondence for executive (emails, agendas, meeting minutes, letters, memos, script notes, etc)
• Handles feedback, both constructive and critical, with openness and a growth mindset.
• Remains calm, composed and solution-oriented in demanding or high-stress circumstances.
• Able to maintain clarity and focus even in situations involving ambiguity or competing priorities.
• Processes and tracks billing, expense reports, etc.
• Disperse executive documents, as well as creating and maintaining files (electronic and hard copy)
• Book complex travel, both domestic and international; experience with private charters and visa regulations helpful
• Assist with event planning for executive
• Serve as liaison for executive’s various boards and charities
• Ensure office procedures run smoothly, efficiently and effectively
• Other general administrative duties (processing mail, copying, gifting, etc.)
• Miscellaneous duties as required

Qualifications

• A minimum of 5 years as executive assistant on a senior level desk in the film industry; ideally in the development / production space
• Strongly prefer a candidate who has worked at a talent agency
• Expert in MS PowerPoint, Word, Excel and Outlook as well as Adobe Acrobat
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure all assignments are completed in an accurate and timely manner
• Must be flexible – an ability to work well in an environment where needs and priorities are subject to much revision
• Common sense, dependability, loyalty, discretion, resourceful, maturity and attention to detail are required
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)
• Knowledge of talent and filmmakers in the entertainment industry

The anticipated base salary for this position is $96,000 to $110,000. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.